Question 1

Is the locksmith invoice template really free?

Accepted Answer

Yes, completely free. Download our locksmith invoice templates in Excel, PDF, and Word formats with no email required, no credit card needed, and no catch. All templates include locksmith-specific fields like license numbers, emergency rates, and service call tracking.

Question 2

What should I include on a locksmith invoice?

Accepted Answer

Include your business name and locksmith license number, bonding and insurance information, client details, service location and date/time, invoice number, itemized services (service call, labor hours, emergency premium if applicable), materials and hardware (locks, keys, cylinders with model numbers), subtotal, applicable taxes, total amount due, payment terms and methods accepted. For emergency calls, note the time you were called to justify premium rates.

Question 3

Do I need my locksmith license number on invoices?

Accepted Answer

Yes, most jurisdictions legally require locksmiths to include their license number on all invoices and work orders. This protects both you and your clients and ensures regulatory compliance. Some areas also require proof of bonding and insurance information.

Question 4

How should I charge for emergency lockout services?

Accepted Answer

Most locksmiths charge a service call fee ($50-100) plus an emergency premium for after-hours work. Emergency rates are typically 1.5x to 2x your standard hourly rate. Always note the time of the service call on your invoice to justify the premium. Clients generally expect and accept emergency pricing when they need help at midnight.

Question 5

What are standard payment terms for locksmith services?

Accepted Answer

For emergency lockouts and small jobs, "Due Upon Completion" is standard - collect payment before leaving the job site. For scheduled work like rekeying or installations, Net 15 or Net 30 is common. For large commercial projects (access control systems, master key systems), request 50% deposit upfront with final payment upon completion.

Question 6

Should I charge a service call fee?

Accepted Answer

Absolutely. Service call or trip charges ($50-125 depending on your area) are standard in the locksmith industry. This covers your time, fuel, vehicle maintenance, and overhead costs. Be upfront about this fee when clients call, and list it as a separate line item on your invoice.

Question 7

How do I invoice for rekeying services?

Accepted Answer

Charge per lock cylinder rekeyed (typically $20-50 per lock depending on complexity). List each lock separately on your invoice: "Rekey front door deadbolt - $30, Rekey front door knob - $25," etc. Include service call fee separately. Note the total number of keys provided with the rekey.

Question 8

Can I customize the locksmith invoice template?

Accepted Answer

Absolutely. Add your logo, change colors, modify line items, add fields for specific lock types or key systems, remove sections you don't need. The templates are fully customizable to fit your locksmith business. Excel and Word versions are especially easy to modify.

Question 9

How should I handle markup on locks and hardware?

Accepted Answer

Industry standard markup on locks and hardware is 30-50%, though this varies by market and item. You can either show retail price (your cost + markup) or itemize materials and labor separately. Both approaches work as long as your total pricing is competitive and clearly presented.

Question 10

What's the difference between Excel, PDF, and Word formats?

Accepted Answer

Excel is best for automatic calculations - formulas total everything for you automatically. PDF is ideal for final invoices sent to clients - looks professional and can't be edited. Word is great for easy text editing and adding custom terms. Download all three to see which fits your workflow.

Question 11

Should I charge for key duplication separately?

Accepted Answer

Yes, list key duplication as separate line items: "Key duplication (house key) x 3 - $15." Standard house keys are typically $3-8 each, automotive keys $50-150, high-security keys $10-30 each. Always itemize keys by type and quantity for transparency.

Question 12

How do I invoice for master key systems?

Accepted Answer

Break down master key systems into clear components: system design/consultation, master keys created, keyed cylinders (list each), installation labor, programming time, and documentation. Large commercial projects should request 50% deposit upfront, 25% at installation, 25% upon completion and testing.

Question 13

What payment methods should locksmiths accept?

Accepted Answer

At minimum, accept cash, checks, and credit/debit cards. Adding mobile payment options (Venmo, Cash App, Zelle) and card readers (Square, PayPal Here) makes it easier to collect payment on-site for emergency calls. The more payment options you offer, the faster you get paid.

Question 14

Should I invoice for travel time?

Accepted Answer

Your service call fee typically covers basic travel time. For jobs requiring extensive travel (30+ minutes or outside your normal service area), add a separate mileage charge or extended travel fee. Note the distance and make this clear when booking the appointment.

Question 15

How do I document smart lock installations?

Accepted Answer

Itemize smart lock installations into hardware (lock model and brand), installation labor, programming and setup time, app configuration, and user training. Include warranty information for the hardware and note that you're not responsible for future software updates or connectivity issues.

Question 16

What should I charge for security consultations?

Accepted Answer

Security consultations and assessments typically command $100-250 depending on property size and complexity. List this as a separate service on your invoice. If the client proceeds with recommended work, many locksmiths credit the consultation fee toward the project total.

Question 17

How do I handle warranty information on invoices?

Accepted Answer

Include a note section stating your warranty terms: "90-day warranty on labor, manufacturer warranty on parts" (timeframes vary by locksmith). Specify what is and isn't covered. This protects you from unreasonable warranty claims while showing you stand behind your work.

Question 18

Should I give written estimates before doing work?

Accepted Answer

For non-emergency work, always provide written estimates before starting. For emergency lockouts, explain your rates upfront on the phone. Your final invoice should match the estimate unless unexpected complications arose (document these clearly). This prevents payment disputes and builds client trust.

Question 19

How do I charge for commercial access control systems?

Accepted Answer

Break down access control projects into detailed sections: card readers (quantity and location), control panel and software, door strikes and hardware, installation labor by location, programming time, testing and commissioning, and user training. Request milestone payments for large installations.

Question 20

Can I charge for return trips?

Accepted Answer

Yes, if you need to return to complete work (waiting for parts, scheduling conflicts), charge an additional service call or return trip fee. Make this policy clear upfront. Some locksmiths waive return trip charges if the return is due to their own error.

Locksmith Invoice Template

Emergency Ready

License Compliant

Service Tracking

Download Your Free Locksmith Invoice Template

Excel Template

PDF Template

Word Template

Everything Locksmiths Need to Get Paid

Emergency & After-Hours Rates

License & Certification Fields

Service Call Documentation

Lock & Key Inventory

Multiple Format Options

Commercial & Residential Ready

How to Use Your Locksmith Invoice Template

Download Your Format

Add Business & License Info

Enter Client & Job Details

List Services & Materials

Calculate & Send

What to Include on Your Locksmith Invoice

Service Charges

Lockout Services

Lock Services

Key Services

Commercial Services

Residential Services

Automotive Services

Hardware & Materials

Additional Fees

Best Practices for Locksmith Invoices

Always Display Your License Number

Document Emergency Service Clearly

Separate Service Calls from Labor

Itemize Materials with Details

Invoice Immediately After Service

Set Clear Payment Terms

Keep Detailed Service Records

Offer Multiple Payment Methods

Why Locksmiths Choose Invoice Mama

Invoice on the Go

Get Paid Faster

Look Professional

Save Hours Weekly

Track Everything

Free to Start

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