Question 1

How to create a massage therapy invoice?

Accepted Answer

Download our free massage invoice template in Excel, PDF, or Word. Add your practice name, credentials (LMT, CMT), license number, and contact information. Enter client details including name and contact info. List massage services provided with duration and pricing - such as "Deep tissue massage (60 min) - $85." Include any add-ons like aromatherapy or hot stones. Add retail product sales if applicable. Calculate subtotal, add taxes if required in your area, include tip field for card payments, and note total amount due. Send via email or print for in-person payment.

Question 2

How to write a receipt for massage?

Accepted Answer

A proper massage receipt should include: your practice or therapist name, massage license number and credentials, business address and contact info, client name, service date, detailed description of services provided (massage type and duration), itemized pricing for each service, any product sales, subtotal before tax, applicable sales tax, total amount charged, payment method used, and receipt number for records. You can use a massage receipt template to ensure all required information is included. For insurance reimbursement receipts, clients may also need CPT codes and your tax ID number.

Question 3

Is this massage therapy invoice template free?

Accepted Answer

Yes, completely free to download in Excel, PDF, and Word formats. No email required, no credit card needed, no hidden costs. Download as many times as needed for your massage practice, whether independent therapist or spa professional.

Question 4

What should I include on a massage therapy invoice?

Accepted Answer

Every massage therapy receipt should include: your name and credentials (LMT, CMT, RMT), practice name and contact information, massage license number, client name and contact details, invoice date and service date, detailed list of services with duration (Swedish 60 min, Deep tissue 90 min), pricing for each service, any add-on treatments or upgrades, retail products purchased, subtotal, sales tax if applicable in your location, tip field for card payments, total amount due, payment method accepted, and receipt number. For package clients, note sessions used versus remaining.

Question 5

Should I charge sales tax on massage services?

Accepted Answer

Tax requirements vary by location. Many states exempt therapeutic massage from sales tax when performed by licensed therapists, but charge tax on relaxation or spa massage. Some states tax all massage services regardless of type. Retail product sales are typically taxable everywhere. Check with your state board or local tax authority to ensure compliance.

Question 6

How do I price massage therapy services?

Accepted Answer

Massage pricing depends on location, experience, specialization, and setting. General ranges: 60-minute session $60-120, 90-minute $90-180. Urban areas and specialized modalities (sports, medical, prenatal) command higher rates. Spa settings often charge more than independent practices. Research local competitors and consider your costs (rent, supplies, insurance, education). Don't underprice - skilled therapeutic work is valuable.

Question 7

Should I offer massage package deals?

Accepted Answer

Yes, packages benefit both therapist and clients. Clients get discounted rates and commit to ongoing wellness. You receive upfront payment and build regular clientele. Common packages: 5-pack, 10-pack, or monthly memberships (4 sessions). Discount packages 10-15% versus single-session pricing to incentivize purchases while maintaining profitability.

Question 8

Can I charge for mobile massage services?

Accepted Answer

Absolutely. Mobile massage requires travel time, fuel, and transporting equipment. Most mobile therapists charge 25-50% more than in-office rates or add separate travel fees ($15-40 depending on distance). This is standard practice and clients expect it. Clearly communicate mobile pricing upfront.

Question 9

How do I handle tips on massage invoices?

Accepted Answer

For cash payments, clients can tip separately in person. For card payments, include a gratuity line on invoices with suggested amounts (15%, 18%, 20%) or blank for custom tips. Process the total including tip through your payment system. Tips are typically not subject to sales tax. Adding tip options significantly increases gratuity income from card-paying clients.

Question 10

What payment methods should massage therapists accept?

Accepted Answer

Accept multiple payment methods for client convenience: cash, credit/debit cards, mobile payments (Apple Pay, Google Pay), and payment apps (Venmo, Zelle, PayPal). Card processing fees (2-3%) are worth it because many clients don't carry cash. Offering card payments also makes tipping easier for cashless clients.

Question 11

Do massage receipts need to include license numbers?

Accepted Answer

Requirements vary by state and locality. Most jurisdictions require licensed massage therapists to display their license number on business materials including invoices. This demonstrates you're properly credentialed and operating legally. Check your state massage board requirements to ensure compliance.

Question 12

Can clients use massage receipts for insurance reimbursement?

Accepted Answer

Some clients have health savings accounts (HSA/FSA) or insurance plans that cover therapeutic massage with doctor prescription. For reimbursement receipts, include: your full name and credentials, license number, tax ID/EIN, detailed service description, CPT codes if requested (typically 97124 for massage therapy), dates of service, and amount paid. Clients submit these receipts to their insurance provider.

Question 13

Should I require payment before or after massage sessions?

Accepted Answer

Industry standard is payment after the session. However, for new clients or package deals, collecting payment upfront is common. Packages should always be paid before starting. For regular clients, invoicing immediately after sessions works well. Choose what feels right for your practice and client relationships.

Question 14

How do I track massage package sessions?

Accepted Answer

On each invoice, note package status - for example: "10-session package: 4 sessions completed, 6 remaining." Keep a separate log or spreadsheet tracking all client packages. When packages get low (2-3 sessions left), proactively reach out to sell renewals. This prevents gaps in client care and maintains steady income.

Question 15

Why use Invoice Mama instead of free templates?

Accepted Answer

Free templates work for occasional use, but Invoice Mama saves time for busy therapists seeing multiple clients daily. Create professional receipts in under 2 minutes. Client information and package details save automatically. Send receipts via email instantly. Accept online payments with integrated tip options. Automatic reminders handle follow-ups. Track which clients paid and who has remaining package sessions at a glance. Start free and upgrade to affordable plans when you need unlimited access.

Free Massage Therapy Invoice Template

Download Your Free Massage Therapy Invoice Template

Excel Template

PDF Template

Word Template

Everything Your Massage Practice Needs

Session & Package Billing

Multiple Modality Support

Product & Add-On Sales

Tip Field Integration

SOAP Notes Reference

Mobile Service Ready

How to Use Your Massage Therapy Invoice Template

Choose Your Format

Add Practice Details

Enter Client Information

List Services & Products

Calculate & Send

Services to Include on Your Massage Invoice

Swedish & Relaxation Massage

Therapeutic & Deep Tissue

Sports & Athletic Massage

Specialized Modalities

Targeted & Focused Treatments

Add-On Services

Wellness Packages

Retail Products

Mobile & Special Services

Best Practices for Massage Therapy Billing

Invoice Immediately After Session

Clearly List All Services

Include Tip Field for Card Payments

Track Package Usage

Separate Clinical from Financial Records

Accept Multiple Payment Methods

Why Massage Therapists Choose Invoice Mama

Invoice in Under 2 Minutes

Track Client Packages

Accept Tips on Cards

Professional Appearance

HIPAA-Compliant Storage

Affordable Pricing

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