# Invoice Template for Psychotherapy HIPAA-compliant invoice templates built for psychotherapists, counselors, psychologists, and mental health clinicians. Track individual therapy, couples counseling, group sessions, psychiatric consultations, and psychological assessments. Works perfectly for private practice therapists, clinic directors, teletherapy providers, and insurance billing. Canonical page: https://invoicemama.com/invoice-template/psychotherapy **Industry:** Mental Health & Therapy ## Download Your Free Psychotherapy Invoice Template Professional invoice templates designed specifically for psychotherapists, licensed counselors, psychologists, and mental health professionals. Track therapy sessions, insurance claims, co-pays, and billing codes with automatic calculations. Perfect for private practice, group therapy, teletherapy, and sliding scale billing. - [Excel](https://mr2.invoicemama.com/invoice-templates/excel/psychotherapy-invoice-template-3.xlsx) - [Word](https://mr2.invoicemama.com/invoice-templates/word/psychotherapy-invoice-template-3.docx) - [PDF](https://mr2.invoicemama.com/invoice-templates/pdf/psychotherapy-invoice-template-3.pdf) ## Frequently asked questions ### Is this psychotherapy invoice template really free? Yes, completely free to download in Excel, PDF, and Word formats. No email signup required, no credit card needed, and no hidden fees. Download as many times as you need for your therapy practice, whether you are in private practice or working at a clinic. ### What information should I include on a psychotherapy invoice? Every psychotherapy invoice must include: your name and credentials (LCSW, LPC, PhD, PsyD, etc.), practice name and address, NPI number and license number, client name (or anonymous client ID for extra privacy), session date and time, session duration, CPT code for the service type (90791, 90834, 90837, etc.), diagnosis code if billing insurance, session rate, co-pay amount if applicable, total amount due, and payment terms. For insurance billing, also include policy number and insurance carrier information. ### What CPT codes should therapists use for billing? Common psychotherapy CPT codes include: 90791 (psychiatric diagnostic evaluation without medical services), 90832 (30-minute therapy session), 90834 (45-minute therapy session), 90837 (60-minute therapy session), 90846 (family therapy without patient present), 90847 (family therapy with patient present), and 90853 (group psychotherapy). Always verify current codes with insurance carriers as they update periodically. ### How should I bill for teletherapy sessions? Teletherapy sessions use the same CPT codes as in-person therapy but may require adding modifier 95 to indicate the service was provided via real-time video. Some insurance carriers have specific telehealth billing requirements, so verify coverage before providing virtual services. Most states now have telehealth parity laws requiring insurance to cover virtual therapy at the same rate as in-person. ### Can I offer sliding scale fees to clients? Yes, offering sliding scale fees is common and ethical in therapy practice. Document your standard rate and the adjusted rate on invoices. Many licensing boards require pro-bono or reduced-fee hours for license renewal, so tracking sliding scale clients helps meet those requirements. Ensure your sliding scale policy is clear and applied fairly. ### How do I handle insurance billing versus private pay? For insurance billing, include CPT codes, diagnosis codes, and all insurance information on invoices. Submit claims directly to insurance carriers or provide clients with superbills for out-of-network reimbursement. For private pay clients, invoices can be simpler with just session details and amounts due. Many therapists prefer private pay to avoid insurance hassles and maintain more client privacy. ### Should I charge late cancellation fees? Most therapists charge full session fees for cancellations within 24-48 hours or no-shows. This policy should be clearly outlined in your informed consent paperwork and on your invoices. Note that insurance typically won't cover late cancellation fees, so these are client responsibility. A clear cancellation policy protects your income from last-minute schedule changes. ### How do I bill for couple or family therapy? Use CPT code 90847 for family therapy with the identified patient present. Bill under the identified patient's name and insurance (if applicable). If the patient isn't present, use code 90846. For couples therapy where both are clients, decide who is the primary account holder for billing purposes. Some therapists bill couples therapy as private pay to avoid insurance complications. ### What are superbills and when should I provide them? Superbills are detailed invoices that clients can submit to their insurance companies for out-of-network reimbursement. Include all information insurance needs: your NPI and tax ID, client information, diagnosis codes, CPT codes, session dates and fees. Provide superbills to clients with out-of-network benefits or those who prefer to pay upfront and seek reimbursement. ### Do I need to be HIPAA compliant with my invoices? Yes, HIPAA applies to all protected health information (PHI), including billing records. Keep invoices secure, limit access to billing staff only, and include only minimum necessary information. Don't include therapy notes, treatment details, or sensitive diagnoses on invoices sent to clients. Separate your clinical documentation from financial records. ### How should I handle unpaid therapy invoices? Send friendly payment reminders at 15 days, 30 days, and 60 days past due. Consider requiring payment at time of service to prevent balances from accumulating. Some therapists pause services until accounts are current. If a client truly can't pay, you might adjust their rate, set up a payment plan, or transition them to sliding scale rather than ending therapy abruptly. ### Can I charge for report writing and administrative tasks? Yes, therapists can and should charge for time spent writing treatment plans, progress reports, letters for court, disability paperwork, and coordination with other providers. These services take significant professional time. Clearly communicate your administrative fee policy upfront. Typical rates range from $50-200 depending on the task complexity and your location. ### Why use Invoice Mama instead of free templates? Free templates work for occasional billing, but if you see multiple clients weekly, Invoice Mama saves hours of administrative time. Benefits include: HIPAA-compliant cloud storage, automatic CPT code inclusion, client session history tracking, insurance claim tracking, automated payment reminders, superbill generation, sliding scale management, and revenue reports for your practice. Try free, upgrade when you're ready, cancel anytime - no long-term commitment required. ## Related templates - [consulting](https://invoicemama.com/invoice-template/consulting) - [freelancer](https://invoicemama.com/invoice-template/freelancer) - [sole-trader](https://invoicemama.com/invoice-template/sole-trader) - [Create this in Invoice Mama](https://app.invoicemama.com/sign-up) --- Invoice Mama is invoicing software for contractors, freelancers, and small businesses. 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