Parking Lot Striping Estimate Template - Free Download Excel, PDF, Word

Federal ADA violations carry fines up to $115,000 for first offenses and $230,000 for repeat violations, plus state penalties as high as $4,000 per violation in some states. When restriping parking facilities, businesses must provide accessible parking spaces complying with the 2010 ADA Standards for Accessible Design. Requirements include minimum accessible spaces based on lot size (1 space for 1-25 total spaces, 2 for 26-50), van-accessible spaces with 96-inch access aisles, proper signage at 60 inches high, and level access aisles with no more than 1:48 slope.

Most states require contractors to carry general liability insurance (typically $1-2 million coverage minimum), workers compensation insurance for crew members, and a contractor or business license depending on state requirements. Vehicle insurance for equipment transport is also necessary. Include proof of insurance with estimates for commercial clients to demonstrate professionalism and meet their vendor requirements.

Protect your business by clearly stating estimate validity period of 30-60 days (paint prices fluctuate), weather contingencies (striping requires dry conditions above 50°F), surface condition disclaimers for hidden cracks or deterioration requiring additional prep, scope change provisions for additional work discovered on-site, and payment terms specifying deposit amount (25-50% typical) and final payment due date.

Municipal and state regulations may require fire marshal approval for fire lane locations and markings, building permits for new construction or major restriping, traffic control permits for work in public areas affecting traffic flow, compliance with environmental regulations for paint disposal and stormwater runoff, and adherence to noise ordinances that may restrict work hours in residential areas.

Clearly define paint durability warranty (typically 12-24 months depending on paint type), workmanship warranty (30-90 days for application quality like straight lines and proper spacing), exclusions for weather damage, vehicle damage, improper maintenance or surface deterioration, limitation of liability capping damages at contract value, and client responsibilities for maintaining surface and preventing vehicle damage during curing.

Tax treatment varies by state and project type. In most states, parking lot striping is considered a taxable service requiring sales tax collection on labor and materials. Some states tax only materials while exempting labor. Commercial clients may provide tax exemption certificates for certain projects. Include a line item for applicable sales tax on estimates and clearly state whether pricing is before or after tax.