Free Online Quote Maker
Create professional quotes with line items, tax, and validity dates. Download a PDF from your browser without signing in.
A quote is a firm price for agreed scope before work starts. Use this free quote maker to add your business details, line items, tax, and a validity date, then download a PDF. No signup required. You can draft and export in your browser.
Last updated: September 26, 2026
Need a ballpark while details are still moving? Start with an estimate. When the job is done and it is time to collect, use the invoice generator. For layout ideas by trade, see an electrical quote template.
How to make a quote in four steps
These steps match the form above and the HowTo summary on this page.
- 1
Enter business and client details
Add your company name, address, phone, and email. Upload a logo if you have one (images up to 5 MB, resized to fit the header). Add the client name and billing or job-site address.
- 2
Add line items, tax, and optional discount
List each task, material, or fee with quantity and rate. Turn on tax when you need a separate tax line. You can apply a discount per line or on the total when the form offers those modes.
- 3
Set validity and notes
Pick a valid-until date (often 30 to 45 days) and note assumptions, exclusions, or deposit terms in the notes field.
- 4
Preview, then download or print
Check subtotal, tax, discount, and total in the preview. Download the PDF or print from your browser, then email the file from your own inbox.
What to put on a professional quote
Buyers approve faster when the PDF answers these basics.
- Your business name, contact details, and logo
- Client name and project or billing address
- Quote number and date, plus a valid-until date
- Itemized labor, materials, fees, tax, and total
- Payment terms, deposits, or assumptions in plain language
Example quote line items (sample only)
Illustration for a small flooring job. Your prices and tax rate will differ.
Description | Qty | Rate | Amount |
|---|---|---|---|
| Ceramic tile supply and install | 120 sq ft | $14.00 | $1,680.00 |
| Grout, sealant, and disposal | 1 | $280.00 | $280.00 |
| Labor – tile setter | 16 hr | $65.00 | $1,040.00 |
| Subtotal | — | — | $3,000.00 |
| Sales tax (8%) | — | — | $240.00 |
| Total quote | — | — | $3,240.00 |
Math check: $1,680 + $280 + $1,040 = $3,000 subtotal; 8% of $3,000 = $240 tax; total $3,240.
What you get from this quote maker
Features available on the public tool page today.
- PDF download and browser print from the toolbar (no signup on this page)
- Logo upload with automatic resize (max 5 MB image, fits within 500×500 px)
- Multiple currency options in the form selector
- Line items with quantity, rate, optional tax lines, optional per-line or total discounts, and notes
- Valid-until date field on the quote layout
- Mobile-friendly layout in the browser (no separate app install)
This page does not save quotes to your account or send email for you. Download the PDF and store it where you keep job files. Payment links, customer records, and recurring billing live in the Invoice Mama app if you choose to sign up later.
How customers use the quote maker
Mike Rodriguez, Lisa Chen, and Carlos Martinez share how they build quotes for their clients with Invoice Mama.
These are real Invoice Mama customers. The results below are what each person reported for their own business, not a guarantee for every shop.
"Mike Rodriguez, general contractor in Phoenix AZ, uses Invoice Mama for quote creation instead of a paid subscription. He saves about $600 a year. He creates kitchen renovation quotes with labor, materials, permits, and cleanup itemized separately. Clients appreciate the transparency and his acceptance rate increased 30%."
Mike Rodriguez
General Contractor, Phoenix AZ
"Lisa Chen, web designer and developer, uses Invoice Mama for quotes instead of a heavier workflow. She breaks web projects into design, development, and content phases with clear revision limits. Her quotes now take 5 minutes instead of 20, and clients understand exactly what they are buying."
Lisa Chen
Web Designer & Developer
"Carlos Martinez, landscape designer, replaced handwritten quotes with Invoice Mama's templates. He separates lawn care, plant installation, and maintenance with detailed descriptions. Homeowners see him as more professional, and his average project value increased 25%."
Carlos Martinez
Landscape Designer
Common quote mistakes that slow approvals
Small fixes on the PDF prevent most back-and-forth.
- Vague lines such as “misc work” instead of measured tasks
- Missing valid-until date when material prices change often
- Tax or fees left off the PDF when the client expects an all-in total
- No contact phone or email for questions during approval
Quote vs estimate vs invoice (quick reference)
Match the document to the stage of the job so buyers know when numbers are firm, flexible, or due for payment.
A quote locks a firm price for defined scope after the client accepts. An estimate stays flexible while unknowns could still change the math. An invoice asks for payment after delivery or an agreed billing milestone. When you only have ranges, draft an estimate. When it is time to collect, issue an invoice with the same line-item discipline.
- Quote: send before work starts when you can defend each line and the total if the client says yes
- Estimate: use while measurements, subs, materials, or client add-ons could still swing the final number
- Invoice: issue after acceptance or after work so the buyer sees what they owe, how to pay, and when it is due
Before you send the quote
A short checklist keeps bids clear after the client says yes.
- Confirm quantities, tax, and total match what you intend to honor
- Re-read exclusions so they match what you discussed
- Set a validity date you can still stand behind if supplier prices move
- Save the PDF with a clear file name and note who you emailed it to
FAQ: Quick answers about quote creation
Common questions about quote makers and professional quote PDFs
Do I need an account to use this free quote maker?
No. You can fill in the form, preview the quote, and download or print a PDF without signing up. Saved customers and payment links in the Invoice Mama app at app.invoicemama.com are optional and need a separate account.
What is the difference between a quote and an estimate?
A quote fixes a firm price for defined work after the client accepts; an estimate stays flexible while scope or costs can still move. Use quotes when deliverables are clear enough to price confidently; use estimates while measurements, subs, or selections could still swing the total.
How long should a quote be valid?
Thirty to forty-five days is common for trades and services. It gives the client time to decide and protects you from material or labor price moves. State the validity date on the PDF.
What information must be included in a professional quote?
Include both parties, itemized lines, taxes, totals, validity, payment terms, and written assumptions or exclusions. Detail reduces disputes later.
Can I convert a quote into an invoice later?
After the client accepts and you finish the work, bill with an invoice that matches the approved lines. You can draft the invoice with the free invoice generator on this site, or continue in the Invoice Mama app for saved customers and payment links.
Should I charge for creating quotes?
Simple quotes are usually free for the prospect. Charge a fee only when the bid takes serious site time or design work, and say upfront whether that fee applies to the job if they hire you.
Can I use the same quote template for different types of work?
This page does not save templates to your account. Each visit starts a fresh form, so download a PDF and keep your own master file if you reuse layout. For each new job, open the tool again, adjust line items, and export a new PDF.
Should I separate labor and materials in my quotes?
Yes. Splitting labor and materials makes pricing easier to read and adjust if scope changes.
What if my actual costs exceed the quoted amount?
Stop before you spend past the quoted total, explain what changed, and get written approval to continue. Good quotes mention how scope changes are handled.
How do I follow up on quotes that haven't been accepted?
Follow up in about a week with a short, helpful note. Offer to clarify scope or timing without pressure.
What is a quote maker used for?
A quote maker turns line items, taxes, and terms into a client-ready PDF you send before work starts.
How fast should I send a quote after a lead asks for pricing?
Send the first version as soon as scope is accurate enough to defend. Many buyers compare multiple vendors, so a clear PDF beats a delayed rough number.
Try Invoice Mama's free quote maker now and experience stress-free, professional quotes in seconds.