Free Estimate Templates

Yes, 100% free. No email signup, no watermarks, no hidden fees. Just download the template you need and start using it right away.

Depends on how you work. PDF is great for quick fill-and-send situations. Excel is perfect if you want automatic calculations for materials and labor. Word gives you most control over formatting and layout changes.

Absolutely. In Word and Excel, just click the logo placeholder and insert your image. For PDFs, you can use any free PDF editor to add your branding before sending.

A solid estimate includes your business details, client information, project scope, itemized costs (materials and labor), timeline, payment terms, and validity period. All our templates have these fields built in.

More detail usually wins more jobs. Breaking down costs by line item shows transparency and helps clients understand where their money goes. It also protects you from scope creep later.

An estimate is an approximation that might change as the project develops. A quote is typically a fixed price commitment. Many contractors use estimates for complex projects where variables exist, and quotes for straightforward jobs.

Most contractors set validity between 30 to 90 days. Material prices fluctuate, so shorter validity periods protect your margins. Always clearly state the expiration date on your estimate.

For renovation and construction work, yes. A 10-15% contingency buffer accounts for unexpected issues. Be transparent about it - clients appreciate honesty upfront rather than surprise costs later.

Yes, these templates work for both residential and commercial estimates. You might want to add additional sections for larger commercial jobs, which is easy to do in the Word and Excel versions.

Many of our estimate templates pair with matching invoice templates. You can also use Invoice Mama to create estimates that automatically convert to invoices once the job is approved - saves a ton of time.