Free Contractor Estimate Template
Professional contractor estimate template designed for accurate project pricing and winning more jobs. Whether you're a general contractor estimate template user or need a construction contractor estimate template, this free tool helps you calculate costs, track expenses, and present professional bids that clients trust and approve quickly.
Professional Contractor Estimate Template
Create detailed contractor estimates that win projects and protect your margins. Perfect for general contractors, construction contractors, and independent contractors handling residential or commercial work. Track materials, labor, equipment, and subcontractors with precision.
Excel Template
Auto-calculate project costs
- Built-in pricing formulas
- Material quantity tracking
- Labor cost calculator
PDF Template
Client-ready estimates
- Professional layout
- Print or email ready
- Bid submissions
Word Template
Fully customizable format
- Add your branding
- Edit all sections
- Reusable template
Trusted by contractors nationwide • No signup required • Free forever
Everything You Need in a Estimate Template
Our templates include all the essential elements for professional estimates
Complete Cost Tracking
Track every project expense from materials to labor. Organize costs by phase, trade, or category for accurate pricing.
Labor & Materials
Calculate labor hours, crew rates, and material quantities. Include waste factors and delivery fees for realistic pricing.
Subcontractor Management
Add pricing from electricians, plumbers, and specialty trades. Keep all project costs organized in one place.
Professional Format
Client-ready layout that builds confidence. Add company details, project scope, and payment terms clearly.
How to Create a Contractor Estimate
Follow these simple steps to create your first estimate
Review Project Scope
Walk the job site and document all work required. Take measurements, photos, and note any special conditions or challenges.
Calculate Material Costs
List all materials needed with quantities and current pricing. Add 10-15% for waste, delivery, and price fluctuations.
Estimate Labor Hours
Calculate crew size and hours needed for each phase. Factor in setup time, cleanup, and potential weather delays.
Add All Other Costs
Include equipment rentals, permits, dumpsters, and insurance. Obtain subcontractor pricing for specialized work like electrical or plumbing.
Review & Present
Add contingency buffer and profit margin. Present estimate professionally with clear scope and payment terms outlined.
Want to skip these steps entirely?
With Invoice Mama, your business details are saved once and auto-filled on every invoice. Create invoices in under 2 minutes.
Try Invoice Mama FreeCommon Contractor Projects
200+ specific line items organized by category. Never wonder what to charge for again.
Contractor Estimating Best Practices
Site Visit Required
Always inspect the job site in person before estimating. Photos and descriptions miss critical details that affect costs.
Get Current Prices
Call suppliers for real-time material pricing. Lumber and building materials fluctuate frequently based on market conditions.
Include Contingency
Add buffer for unexpected issues and changes. Renovations need higher contingency than new construction projects.
Document Exclusions
List what's not included in your estimate. Clear exclusions prevent scope creep and client disputes later.
Why Use This Contractor Estimate Template
Move beyond templates and transform your invoicing workflow
Win More Projects
Professional estimates show you're organized and detail-oriented. Clients choose contractors who demonstrate competence upfront.
Protect Your Profits
Systematic cost tracking prevents underpricing. Capture every expense to ensure profitable projects and sustainable business.
Save Time Daily
Reuse template for every project instead of starting from scratch. Spend less time on paperwork and more on actual work.
Reduce Disputes
Clear written estimates eliminate misunderstandings. Clients know exactly what they're paying for and what to expect.
Ready to upgrade from templates?
Join thousands of professionals who've switched to Invoice Mama for faster, easier invoicing.
No credit card required • 5 invoices & estimates per month for free
Templates are great. Automation is better.
Stop filling out the same information over and over. Invoice Mama remembers your details, tracks your clients, and automates the boring stuff so you can focus on your work.
Save 5+ hours every month on invoicing tasks.
What you get with Invoice Mama:
Get started for free. No credit card required.
Frequently Asked Questions
Everything you need to know about construction & contracting invoices
Still have questions?
Get in touch with us →More Estimate Templates
Find the perfect template for your project
Construction Estimate Template
Free construction estimate template for builders. Track materials, labor, equipment costs for residential and commercial projects. Download Excel, PDF, Word.
View TemplateHandyman Estimate Template
Download a professional handyman estimate template. Excel, PDF & Word formats. Track repairs, materials & labor costs. Free forever.
View TemplateHome Renovation Estimate Template
Download a free home renovation estimate template. Track renovation costs, materials, labor. Professional house renovation cost template with examples.
View Template