# Cleaning Invoice Template for Services A cleaning invoice template is a preformatted bill you fill in after each job so clients see labor, supplies, taxes, and payment terms in one place. This version is tailored for house cleaners, janitorial crews, and commercial accounts that bill hourly work, flat packages, or square footage. For wage context, the U.S. Bureau of Labor Statistics reported a median of about $17.27 per hour for janitors and building cleaners in May 2024 (Occupational Employment and Wage Statistics). Use it for one-time deep cleans, recurring routes, move-outs, post-construction cleanup, vacation rentals, and office contracts. Canonical page: https://invoicemama.com/invoice-template/cleaning **Industry:** Cleaning Services ## Download Your Free Cleaning Invoice Template This cleaning invoice template is built for residential cleaners, janitorial crews, and commercial teams who need clear line items and fast edits. Use it to bill hourly work, flat packages, supplies, and taxes in one place, then send a polished PDF or spreadsheet to clients. - [Excel](https://mr2.invoicemama.com/invoice-templates/excel/cleaning-invoice-template-3.xlsx) - [Word](https://mr2.invoicemama.com/invoice-templates/word/cleaning-invoice-template-3.docx) - [PDF](https://mr2.invoicemama.com/invoice-templates/pdf/cleaning-invoice-template-3.pdf) ## Related product Need more than a template? Our Cleaning Business Invoice Software tracks multiple properties per customer, auto-fills job details, and accepts payment by card, Venmo, or Zelle. ## Frequently asked questions ### Is the cleaning invoice template actually free? Yes. This cleaning invoice template is free to download in Excel, PDF, or Word as many times as you need. No email required, no credit card, and no hidden fees. Open the file, add your business details, and send invoices the same day. ### What should I include on a cleaning invoice? Every cleaning invoice should include: your business name and contact information, business license number and insurance info if applicable, client name and service address, invoice number and date, service date(s) performed, detailed list of cleaning services performed, hours worked or flat rate charged, any supplies provided, subtotal before tax, applicable sales tax, total amount due, payment terms and due date, accepted payment methods, and any special notes or next service date for recurring clients. ### How do I invoice for cleaning services? To invoice for cleaning services: choose your format (Excel for calculations, PDF for delivery, or Word for customization), add your business info and contact details, enter the client name and service address, list each cleaning service performed with hours or flat rates, include any supplies provided, calculate subtotal and applicable sales tax, add payment terms and due date, then send via email or print. For recurring clients, reuse saved client details and invoice immediately after each cleaning. Use our free cleaning invoice template to get started in minutes. ### How should I price my cleaning services? Mix models to match the job: hourly for unpredictable work, flat rates for standard homes, per square foot for many commercial bids, or package pricing for bundles. In many US markets, hourly rates often fall roughly between $25 and $60 before overhead, but your city and niche matter more than a national shortcut. Check local competitors, then include supplies, travel, insurance, and taxes in the price you list on your cleaning invoice template. ### Should I charge for cleaning supplies? Yes, if you provide supplies you should charge for them. You can either build supply costs into your hourly or flat rate (add $5-15 per job to cover supplies), or itemize supplies as separate line items showing actual costs. Many cleaners charge a "supply fee" of $10-20 per cleaning. Be transparent - clients generally understand supply costs when explained. ### What payment terms should I use for cleaning invoices? For one-time residential cleaning, "Due Upon Completion" or "Payment Due Same Day" is standard - many cleaners collect payment immediately after finishing. For recurring residential clients, you can invoice weekly or monthly with Net 7-15 terms. For commercial contracts, Net 15 or Net 30 is typical. Always establish payment terms in your initial service agreement so there are no surprises. ### Can I customize the cleaning invoice template? Absolutely. The templates are fully customizable. Add your logo and branding colors, modify service descriptions to match what you offer, add or remove line items, include package pricing options, add fields for property details or special instructions, customize payment terms, and include warranty or satisfaction guarantee statements. Make the template completely your own. ### Do I need to charge sales tax on cleaning services? Tax treatment varies by location. In most US states, residential cleaning services are subject to sales tax, but some states exempt them. Commercial janitorial services may be taxed differently than residential cleaning. Supplies are usually taxable. Check with your state tax authority or accountant - incorrect tax collection can result in penalties. The template includes tax calculation fields that you can use or remove based on your requirements. ### How do I handle recurring cleaning clients? For recurring clients (weekly, bi-weekly, monthly), you have options: Invoice after each cleaning showing that specific service date, invoice monthly for all services that month, or set up automatic recurring invoicing on a schedule. Many cleaners prefer invoicing monthly for easier record-keeping. Always include the service date range and note the next scheduled cleaning to keep clients informed. ### Should I require deposits for new clients? For standard cleaning services, deposits are unusual. However, for large jobs like post-construction cleanup, move-out deep cleans, or first-time deep cleans of extremely dirty properties, requesting 25-50% upfront is reasonable. Deposits protect your time investment. Most professional cleaners collect full payment upon job completion for residential work. ### What should I charge for deep cleaning versus regular cleaning? Deep cleaning typically costs 50-100% more than regular maintenance cleaning because it takes significantly more time. If your standard clean is $100, your deep clean might be $150-200. Deep cleaning includes inside appliances, detailed baseboard cleaning, inside cabinets, etc. - services not done in routine maintenance. Clearly define what's included in each service level so clients understand the price difference. ### How do I invoice for move-out cleaning? Move-out cleanings should be priced as flat rates based on home size and condition. Create a detailed invoice listing every area cleaned: all appliances deep cleaned, all cabinets inside and out, all bathrooms detailed, all floors, walls spot cleaned, baseboards, windows, etc. Include before photos in your documentation. Many cleaners charge a premium (20-40% more) for move-out cleans because they require more thoroughness than regular maintenance cleaning. ### Should I charge extra for homes with pets? Many cleaners add a modest pet fee ($10-25 per visit) or note that homes with multiple pets require more time. Pet hair requires additional vacuuming, lint rolling furniture, and sometimes specialty products. Be upfront about this when quoting. Most pet owners understand and accept reasonable pet-related charges. Some cleaners build it into their hourly rate instead of charging separately. ### What are standard payment methods for cleaning services? Accept multiple payment methods to get paid faster: cash (most common for residential), checks (becoming less common), credit and debit cards (via Square, PayPal, or similar), digital payments (Venmo, Zelle, PayPal), and bank transfers for commercial clients. Offering card and digital payments can reduce your average payment time from several days to same-day or next-day. ### How do I handle pricing for commercial cleaning contracts? Commercial cleaning is often priced per square foot ($0.05-0.20 depending on type of facility and frequency) or as flat monthly rates for regular service. Your commercial cleaning invoice should include detailed specifications of what's included: daily trash removal, restroom sanitizing, floor care, office cleaning tasks, etc. Commercial invoices often require purchase order numbers and are typically on Net 30 payment terms. Build longer payment waits into your pricing if needed. ### Should I offer discounts for recurring clients? Yes, offering 5-10% discounts for weekly or bi-weekly recurring clients is smart business. Predictable recurring revenue is more valuable than sporadic one-time jobs. Note the discount on invoices so clients see they are getting special pricing: "Bi-weekly service discount: -$10". This encourages client retention and demonstrates you value loyal customers. ### How detailed should my service descriptions be? Be specific enough that clients understand what you did, but not so detailed it becomes overwhelming. Instead of just "cleaned house," write "3 bedrooms, 2 bathrooms, kitchen, living areas - dusted, vacuumed, mopped all floors, detailed bathroom sanitizing." For deep cleans, list major tasks like "cleaned interior of oven, refrigerator, all cabinets." Specificity prevents disputes and showcases your thoroughness. ### Can I charge rush fees for same-day cleaning? Absolutely. Same-day or next-day rush requests should command premium pricing - typically 25-50% extra. Note it clearly on the invoice: "Rush service premium - same day booking: $40". This compensates you for rearranging your schedule. Most clients understand urgent requests cost more, just like any other service industry. ### What if a property is much dirtier than expected? If you arrive and the property is significantly worse than described, take photos and contact the client immediately before starting. Explain that the actual condition requires more time/higher pricing than quoted. Get approval for the adjusted price in writing (text or email is fine). On your invoice, note "Deep clean surcharge - condition worse than described" with photos referenced. This protects you from clients expecting deep clean results at maintenance cleaning prices. ### How do I invoice Airbnb or vacation rental cleaning? Vacation rental turnover cleaning is usually flat-rate per turnover. Invoice for each cleaning with the checkout/check-in dates. If you also restock supplies or do laundry, itemize those services separately. Many vacation rental cleaners invoice weekly or monthly, listing each property and number of turnovers. Consider offering property managers volume discounts for multiple properties. ### Should I include my insurance and license info on invoices? Yes, definitely include your business license number if required in your area, and note that you are insured and bonded (if applicable). This is required for most commercial cleaning contracts and builds trust with all clients. Many clients specifically look for insured and bonded cleaners, so highlighting this can justify premium pricing. ### What's the difference between the Excel, PDF, and Word templates? Excel is best for automatic calculations - totals, taxes, and hourly rates calculate automatically as you type. PDF is perfect for sending to clients - it looks professional and can't be edited. Word is great if you prefer text editing and want to easily customize the layout. Most cleaning businesses use Excel to build invoices, then save as PDF to send to clients. Download all three to see which fits your workflow. ### How do I follow up on unpaid cleaning invoices? Send a friendly reminder 2-3 days before the due date. If payment doesn't arrive, wait 3-5 days after the due date and send a polite follow-up: "Just checking in on invoice #123 from your cleaning on March 15th." Most late payments are simple oversights. After 15 days overdue, send a firmer reminder or make a phone call. After 30 days, consider pausing service for recurring clients until payment is made. ### Can I charge travel fees for distant locations? Yes, if you're traveling outside your normal service area (usually 15-20 miles from your base), charging a travel fee is reasonable. This can be mileage-based ($0.50-1.00 per mile over your free radius) or a flat trip charge ($15-50 depending on distance). Disclose this when quoting so clients aren't surprised on the invoice. ### How do I invoice for post-construction cleaning? Whether you need a post construction cleaning invoice or a construction clean up invoice for renovation projects, our template helps you document the work properly. Post-construction cleaning requires premium pricing because of the heavy dust, debris, and detail work involved. Price it 50-100% higher than regular cleaning. Break down the invoice into phases if it's a large job: rough clean (debris and heavy dust removal), detailed clean (fine dust, windows, fixtures), final touch-up (polish and inspection). Include before photos and note any special products used for construction residue. ### Should I offer payment plans for large cleaning jobs? For very large jobs (hoarding cleanup, extensive post-construction, whole-estate cleaning), breaking payment into milestones makes sense: 30-50% deposit before starting, 25-30% at halfway completion, and 20-25% upon finish. This protects your cash flow on multi-day projects. Show all payments on each invoice with running totals and remaining balance. ### What information should I track for commercial cleaning clients? For commercial clients, your janitorial invoice template should track: facility name and address, contact person and accounts payable contact (often different), purchase order numbers (required for most commercial payments), square footage, service frequency and schedule, access codes and keys, special requirements or restricted areas, certificate of insurance on file date, and monthly contract amount. Commercial and office cleaning clients often have specific invoicing requirements - ask before submitting your first invoice. ### How do I price specialty services like window cleaning or carpet shampooing? Specialty services command premium pricing. Window cleaning is often priced per window ($5-15 per window) or per pane. Carpet cleaning is typically $25-75 per room or $0.25-0.50 per square foot. Upholstery cleaning is per piece ($75-200 depending on size). List these as separate line items from regular cleaning with their own pricing structure. Don't bundle specialized work into general cleaning rates - you'll lose money. ### Why should I use Invoice Mama instead of these free templates? Free templates work fine for occasional invoicing, but if you clean homes or offices regularly, Invoice Mama saves massive time and gets you paid faster. You enter your business information once and it is saved forever. Clients are saved for quick reuse on recurring services. Invoice numbers auto-increment. Send invoices directly via email from the app. Accept online payments (clients pay 2-3x faster). Automatic payment reminders follow up for you. Track which clients owe money and payment history. See your total revenue at a glance. Generate tax reports instantly. While a downloadable house cleaning invoice template is great for starting out, using dedicated cleaning service invoice software becomes essential as your business grows. Start free and upgrade to affordable plans when you need unlimited access. ### What makes a good cleaning service invoice? A good cleaning service invoice clearly communicates what was done, how much it costs, and when payment is due. The best invoice for cleaning services includes your business name and contact information, detailed service descriptions (not just "cleaned house"), transparent pricing broken down by task or area, applicable taxes calculated correctly, and multiple payment options. Whether you create your invoice from a house cleaning invoice template or use software, make sure it looks professional and includes all the details clients need to pay you promptly without questions. ## Related templates - [construction](https://invoicemama.com/invoice-template/construction) - [painting](https://invoicemama.com/invoice-template/painting) - [freelancer](https://invoicemama.com/invoice-template/freelancer) - [Create this in Invoice Mama](https://app.invoicemama.com/sign-up) --- Invoice Mama is invoicing software for contractors, freelancers, and small businesses. It is not a tax, legal, or accounting firm. For current pricing, use the live pricing page. **More:** [Home](https://invoicemama.com/) - [Pricing](https://invoicemama.com/pricing) - [Guides](https://invoicemama.com/guides) - [Tools](https://invoicemama.com/tools) - [Invoice templates hub](https://invoicemama.com/invoice-template)