Get Paid Faster. Grow Your Landscaping Business.
Professional invoice templates built specifically for landscapers, lawn care companies, and landscape designers. Track labor, materials, equipment, seasonal services, and recurring maintenance in Excel, PDF, or Word. Perfect for residential, commercial, and municipal landscaping projects of all sizes.
Seasonal Billing Made Simple
Track spring cleanups, summer maintenance, fall leaf removal, and snow services with recurring billing schedules built right in.
Professional Presentation
Impress residential and commercial clients with organized, detailed invoices that justify premium pricing and build trust.
Get Paid 2x Faster
Accept online payments, send automatic reminders, and invoice immediately after service completion to improve cash flow.
Download Your Free Landscaping Invoice Template
Get professional landscaping invoices with seasonal service tracking, equipment charges, material costs, and recurring maintenance plans built in. Available in Excel, PDF, and Word.
Excel Template
Calculate landscaping projects automatically
- Seasonal rate tracking
- Square footage formulas
- Material cost calculations
PDF Template
Professional format for every landscaping project
- Property photos ready
- Service contract compatible
- HOA approved format
Word Template
Flexible editing for custom landscaping services
- Add service descriptions
- Seasonal package terms
- Custom warranty notes
Trusted by landscaping pros nationwide • Includes seasonal billing & maintenance tracking • Free forever
Popular Landscaping Service Packages
Bundle services into packages for easier invoicing and better client value. These proven package structures help increase average invoice amounts and client commitment.
Weekly Lawn Maintenance
- Weekly mowing (Apr-Nov)
- Edging and trimming
- Blowing off hard surfaces
- Clipping removal if needed
Ideal For
Residential properties 3,000-8,000 sq ft
Spring Cleanup Package
- Leaf and debris removal
- Bed cleanup and edging
- Lawn dethatching
- First mowing of season
- Gutter cleaning
Ideal For
Residential properties after winter
Fall Cleanup Package
- Multiple leaf removals
- Bed cleanup
- Perennial cutback
- Final mowing
- Winterization prep
Ideal For
Residential with mature trees
Full-Service Landscape Maintenance
- Weekly mowing
- Bed weeding and maintenance
- Shrub trimming (quarterly)
- Mulch refresh (spring)
- Fertilization program
- Seasonal flowers
Ideal For
Premium residential or commercial
Why Package Pricing Works
Package pricing allows you to bundle multiple services together, increasing perceived value while simplifying your invoicing process. Clients appreciate knowing exactly what they are getting for a flat monthly or seasonal rate.
Built for Landscaping Professionals
Everything you need to invoice landscaping services professionally - from simple lawn mowing to complete landscape installations
Complete Service Line Items
Pre-formatted sections for lawn care, tree and shrub work, hardscaping, irrigation, seasonal cleanups, landscape design, mulching, and maintenance contracts. All the categories landscapers need to bill accurately and transparently.
Recurring Service Management
Built-in tracking for weekly mowing, monthly maintenance, seasonal contracts, and year-round service agreements. Perfect for managing regular clients with recurring billing schedules and seasonal rate adjustments.
Square Footage & Area Calculations
Document property size, lawn area, mulch bed square footage, and hardscape areas with automatic price calculations based on your per-square-foot rates. Essential for transparent pricing on larger properties.
Material & Plant Tracking
Itemize mulch, soil, stone, plants, trees, shrubs, grass seed, fertilizer, and hardscape materials with quantities and costs. Show both wholesale cost and retail pricing when needed for client transparency.
Equipment & Vehicle Charges
Track usage of mowers, trimmers, aerators, skid steers, dump trucks, and specialty equipment with daily or hourly rates. Document travel time and fuel surcharges for distant properties.
Seasonal Service Packages
Create invoices for spring cleanup packages, summer maintenance plans, fall leaf removal programs, and winter snow services. Bundle services for better value presentation and client commitment.
Multiple Download Formats
Choose Excel for automatic square footage and material calculations, PDF for professional client delivery, or Word for maximum customization. All formats include landscaping-specific fields.
Labor & Crew Tracking
Break down labor by crew size, hours worked, and skill level. Track foreman time separately from crew labor. Document overtime and weekend rates clearly for client understanding.
Before/After Photo Documentation
Space to reference before and after photos of completed work. Essential for demonstrating value on cleanup jobs, installations, and transformations. Justifies pricing and builds portfolio.
Professional Landscaping Branding
Clean, organized layout that reflects the quality of your landscaping work. Makes a strong impression on residential homeowners, commercial property managers, and HOA boards.
Typical Cost Breakdown for Landscaping Services
Understanding cost allocation helps you price services profitably and show clients where their money goes on landscaping projects.
Example: $5,000 Landscape Installation
Labor
~40% of project cost
- •Crew wages and benefits
- •Foreman supervision
- •Your time and expertise
Materials & Plants
~25% of project cost
- •Mulch, soil, stone, gravel
- •Plants, trees, shrubs
- •Seed, sod, fertilizer
Equipment
~20% of project cost
- •Mowers, trimmers, blowers
- •Trucks and trailers
- •Specialty equipment rental
Overhead & Profit
~10% of project cost
- •Insurance and licensing
- •Office and marketing
- •Fuel and maintenance
Disposal & Misc
~5% of project cost
- •Dump fees
- •Green waste disposal
- •Unexpected costs
Why Cost Transparency Builds Trust
When clients see that 40% of their payment goes to skilled labor and understand all cost components, they are more likely to accept your pricing without negotiation. Transparency in landscaping invoicing actually helps you maintain better profit margins because clients see the value and complexity involved rather than just comparing your total to competitors.
How to Price Landscaping Services
Stop underpricing your work. These proven pricing strategies help landscapers maintain healthy profit margins while remaining competitive.
Per-Visit Pricing for Maintenance
Price lawn mowing per visit ($40-100 depending on size) rather than hourly. Clients prefer knowing exactly what each service costs, and you are not penalized for efficiency. As you get faster, profit per hour increases.
Pros
- Simple and predictable
- Rewards efficiency
- Clients know exact cost
Cons
- Need accurate initial estimates
- Hard to adjust mid-season
Best For
Weekly or bi-weekly lawn mowing services on residential properties
Monthly Contract Pricing
Charge a flat monthly fee ($280-500) for weekly or bi-weekly service April-November. Provides steady income and easier budgeting for clients. Typical rate: 4-5x your per-visit price for 4-5 visits monthly.
Pros
- Predictable income
- Easier collections
- Client commitment
Cons
- Weather variations
- Clients may expect makeups
Best For
Regular maintenance contracts with recurring clients throughout the season
Project-Based for Installations
Bid complete projects (patio, landscape installation, irrigation) as lump sum based on estimated hours, materials, and equipment. Add 20-30% margin for profit and unknowns. Project pricing is standard for installation work.
Pros
- Higher margins possible
- Flexible pricing
- Standard for installations
Cons
- Risk if estimates are off
- Need experience to bid accurately
Best For
Landscape installations, hardscaping, irrigation systems, and major renovations
Hourly Plus Materials
Charge hourly crew rate ($75-125/hour for 2-person crew) plus materials at cost + markup. Best for unpredictable work, commercial maintenance, or when scope is unclear upfront. Protects you from scope creep.
Pros
- Covers all time worked
- Low risk for contractor
- Fair for complex jobs
Cons
- Clients may watch the clock
- Harder to estimate final cost
Best For
Complex projects with uncertain scope, commercial properties, and T&M contracts
Always Measure Before Quoting
Measure lawn area, mulch beds, and property size before providing quotes. Guessing leads to underpricing and lost profits. Use Google Earth or measurement apps for accuracy.
Track Time to Refine Pricing
Record actual time spent on each type of job. This data helps you refine pricing over time and identify which services are most profitable for your business.
Compete on Value, Not Just Price
Don't compete on price alone. Emphasize quality, reliability, responsiveness, and professional service. Clients who only care about price are rarely the best long-term customers.
Raise Prices Annually
Increase prices 5-10% annually to keep up with rising costs of labor, fuel, equipment, and materials. Most clients accept reasonable annual increases.
Charge Premium for Rush Work
Last-minute requests and emergency work should command premium rates (1.5x your standard rate). Your availability and flexibility have value.
Managing Recurring Landscaping Clients
Recurring maintenance clients are the foundation of profitable landscaping businesses. Here is how to invoice and manage them efficiently.
How to Use Your Landscaping Invoice Template
Follow these simple steps to create your first invoice
Choose Your Preferred Format
Download Excel for built-in calculations, PDF for final client delivery, or Word for easy customization.
Add Your Business Information
Include your company name, logo, business address, phone, email, and website. Add license numbers if required.
Enter Property & Client Details
Add client name, property address, contact information, and service date. Note property size if billing by square footage.
Itemize All Services & Materials
List all services performed, labor hours, crew size, materials used with quantities, and equipment charges clearly.
Calculate Totals & Set Payment Terms
Add applicable taxes, calculate final total, state due date clearly, and list accepted payment methods.
Want to skip these steps entirely?
With Invoice Mama, your business details are saved once and auto-filled on every invoice. Create invoices in under 2 minutes.
Try Invoice Mama FreeWhat to Include on Your Landscaping Invoice
300+ specific line items for every landscaping service. Never wonder what to charge for again. Our comprehensive list covers residential, commercial, and specialty landscaping work.
Best Practices for Landscaping Invoices
Follow these proven strategies to get paid faster, keep clients happy, run a more profitable landscaping business, and reduce payment disputes.
Invoice Immediately After Service Completion
Don't wait days or weeks to send invoices. Email or hand-deliver invoices within 24 hours of completing work while the results are visible and fresh in the client's mind. Faster invoicing leads to faster payment and better cash flow.
Use Clear Before & After Documentation
Take photos before starting work and after completion, especially for cleanup jobs, transformations, and installations. Reference these photos on your invoice or attach them. Visual proof justifies your pricing and shows value delivered.
Break Down Labor and Materials Separately
Show labor charges separate from materials and plants. This transparency helps clients understand your pricing structure and justifies costs. List materials with quantities (e.g., "5 yards mulch @ $45/yard") for complete clarity.
Charge for Travel Time on Distant Properties
Properties more than 15-20 miles from your base should include a travel charge or fuel surcharge. This covers your time, vehicle wear, and fuel costs. Most clients understand and accept reasonable travel charges when explained upfront.
Set Up Recurring Billing for Regular Clients
For weekly mowing or monthly maintenance clients, set up recurring invoices sent automatically. This reduces administrative work and ensures consistent cash flow. Offer a small discount (5-10%) for clients who prepay for the full season.
Document Property Size and Square Footage
Note lawn size, mulch bed area, or total property acreage on invoices, especially when billing by square footage. This justifies pricing and creates a record for future service quotes. Measure once, reference forever.
Offer Multiple Payment Options
Accept credit cards, ACH transfers, mobile payments (Venmo, Zelle), and checks. Landscapers who offer online payment options get paid 2x faster on average. Yes, card processing fees are worth it for faster payment.
Create Service Packages and Bundles
Instead of itemizing every small service, offer packages like "Spring Cleanup Package" or "Monthly Maintenance Plan." This simplifies invoicing, increases perceived value, and makes pricing easier for clients to understand and commit to.
Track Equipment Usage and Charge Accordingly
If you bring specialized equipment (aerator, dethatcher, skid steer, stump grinder), charge for it separately. Equipment has costs - depreciation, maintenance, fuel. Residential clients pay $50-150 extra for specialty equipment, which is standard practice.
Adjust Rates for Seasonal Services
Snow removal, fall leaf cleanup, and spring cleanup often command premium rates due to urgency and seasonal demand. Make sure your invoices reflect seasonal pricing clearly so clients understand the rate differences.
Include Detailed Service Descriptions
Instead of "Lawn service - $80," write "Mowing (3,500 sq ft), edging, trimming, blowing off hard surfaces - $80." Detailed descriptions prevent client questions, reduce disputes, and demonstrate the work performed.
Bill for Plant Warranties Separately
If you warranty plants and trees (typically 30-90 days), either include warranty cost in plant price or charge it as separate line item. Many landscapers mark up plants 50-100% to cover warranty replacements and the risk of plant failure.
Use Consistent Invoice Numbering
Develop a numbering system like "2024-001" for chronological tracking or "SMITH-001" for client-specific numbering. Consistency helps with bookkeeping and makes it easy to reference specific invoices in conversations with clients.
State Payment Terms Clearly
Specify "Due Upon Receipt," "Net 15," or "Net 30" prominently on every invoice. For new clients, "Due Upon Receipt" is safest. For established clients, Net 15 is common. Commercial properties often require Net 30 terms.
Add Your Business Logo and Branding
Professional branding makes invoices look official and builds trust. Include your logo, use consistent colors, and maintain clean formatting. Professional invoices help justify premium pricing and reduce payment delays.
Document Weather-Related Delays
If weather delays service, note it on the invoice or send a quick message. Clients appreciate communication. For contracts with specific service dates, document delays to protect yourself if clients question why service occurred late.
Charge Appropriately for Disposal
Hauling away brush, debris, old plants, or sod has real costs - dump fees, time, vehicle wear. Charge for disposal as a separate line item. Typical disposal charges are $40-100 depending on volume and what needs disposing.
Why Landscaping Pros Choose Invoice Mama
Move beyond templates and transform your invoicing workflow
Create Invoices in Under 2 Minutes
Stop wasting time on spreadsheets. Pre-filled client info, saved services, and automatic calculations make invoicing fast.
Get Paid 2x Faster with Online Payments
Clients can pay instantly via credit card or ACH. Invoices sent via email get paid much faster than paper invoices.
Track All Jobs in One Dashboard
See all properties, upcoming services, recurring clients, and payment status at a glance. Stay organized effortlessly.
Automate Recurring Maintenance Billing
Set up weekly or monthly invoices once and they send automatically. Perfect for lawn maintenance contracts.
Look More Professional Than Competitors
Branded invoices with your logo make you look established. Win more commercial contracts and justify premium pricing.
No Monthly Fees - Pay Once, Use Forever
Start free with 10 invoices. Upgrade once for $69 and get unlimited invoices forever. No subscription traps.
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Templates are great. Automation is better.
Stop filling out the same information over and over. Invoice Mama remembers your details, tracks your clients, and automates the boring stuff so you can focus on your work.
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First 10 invoices free • Then $69 once for lifetime unlimited
Frequently Asked Questions
Everything you need to know about landscaping invoices
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