Free Photography Invoice Template
Get paid fairly for every shot you take
Bill clients professionally for photo sessions, editing work, print packages, and image rights. Built specifically for wedding photographers, portrait photographers, event photographers, and commercial photographers who need detailed invoicing.
Session Billing
Track photo shoots by hour, half-day, or full-day rates with automatic calculations.
Image Packages
Invoice for image deliverables, retouching, and different licensing options.
Print Products
Bill for prints, albums, frames, and physical products with clear pricing.
Download Your Free Photography Invoice Template
Professional billing for photographers who need clear invoicing for photo sessions, editing time, prints, and image licensing. Track everything from event photography to commercial shoots with formats that work for your creative business.
Excel Template
Auto-calculate shoot hours and image packages
- Track session time and editing
- Image delivery calculations
- Print and product pricing
PDF Template
Polished invoices that reflect your professionalism
- Client-ready format
- Professional presentation
- Easy email delivery
Word Template
Customize for your photography services
- Easy text editing
- Add custom line items
- Brand it your way
Trusted by professional photographers worldwide • Track shoots & editing • Free forever
Everything Photographers Need to Invoice Clients
Comprehensive features designed for photography professionals who want to get paid on time
Flexible Session Billing
Invoice by the hour for portrait sessions, half-day rates for events, or full-day fees for weddings. Track shooting time separately from editing and retouching work. Perfect for photographers who offer different session lengths and pricing tiers based on client needs and project scope.
Image Delivery & Licensing
Bill for digital image packages (10, 25, 50, or unlimited), specify image resolution and format, and document licensing terms clearly. Include whether client receives full rights, limited usage, or exclusive licensing. Protect your work while maintaining transparent client relationships.
Editing & Retouching
Track photo editing time separately with clear rates. Invoice for basic color correction, advanced retouching, or creative editing. Document the number of images edited and level of work for each. Help clients understand the value of post-production work that makes photos stunning.
Print Products & Albums
Bill for physical products like prints (sizes and quantities), photo albums and books, frames and mounting, canvas and metal prints, and USB drives or digital delivery. Keep product costs separate from service fees for complete pricing transparency clients appreciate.
Travel & Equipment
Include billable expenses like travel to shoot locations, assistant or second photographer fees, special equipment rentals (lighting, lenses, drones), and location permits or fees. Document expenses separately to show clients exactly what they are paying for beyond your creative services.
Rights & Usage Terms
Clearly specify image usage rights on every invoice template for photographer work. Document whether images can be used commercially, if there are time or geographic restrictions, and what happens with copyright. This protects your creative work and prevents misunderstandings about how clients can use photos.
How to Use Your Photography Invoice Template
Follow these simple steps to create your first invoice
Choose Your Format
Download Excel for calculations, PDF for final client delivery, or Word for easy editing.
Add Your Photography Business
Include your name or studio name, website, contact information, and business details.
Enter Client & Shoot Details
Add client name, event date, shoot type, and location information for clear records.
List All Services
Break down shooting time, editing hours, image packages, prints, and any travel costs.
Set Payment Terms
Specify due date, deposit received, balance due, and send invoice immediately.
Want to skip these steps entirely?
With Invoice Mama, your business details are saved once and auto-filled on every invoice. Create invoices in under 2 minutes.
Try Invoice Mama FreePhotography Services to Include on Your Invoice
Common items and services you might bill for
Wedding Photography
- Full-day wedding coverage (8-10 hours)
- Second photographer (assistant)
- Engagement photo session
- Bridal portrait session
- Photo editing and color correction (all images)
- Advanced retouching (50 selected images)
- Online gallery hosting and sharing
- Digital image delivery (high-resolution)
- Wedding photo album (premium binding)
- Parent albums (smaller versions)
- Prints for framing
- Travel to venue and accommodation
Portrait Photography
- Studio portrait session (1 hour)
- Outdoor portrait session (2 hours)
- Family portrait session
- Senior portrait session
- Professional headshots (corporate)
- Basic photo editing (color correction)
- Advanced retouching (per image)
- Background replacement or cleanup
- Digital image package (10 images)
- Digital image package (25 images)
- Print package (8x10, 5x7, wallets)
- Canvas print (various sizes)
Event Photography
- Corporate event coverage (half-day)
- Birthday party photography (3 hours)
- Conference photography (full-day)
- Product launch event coverage
- Candid event photography
- Group photos and posed shots
- Photo editing (all images)
- Same-day image delivery (rush)
- Online event gallery
- Digital image downloads
- Event highlights slideshow
Commercial Photography
- Product photography (per product)
- Product photography (package of 10)
- White background product shots
- Lifestyle product photography
- Real estate photography (exterior/interior)
- Real estate virtual tour
- Food photography for menu
- Restaurant interior photography
- Business photography (team, office)
- Commercial headshots (per person)
- Commercial usage rights (1 year)
- Exclusive commercial rights
Editing & Post-Production
- Basic editing and color correction (per image)
- Advanced retouching (per image)
- Skin smoothing and blemish removal
- Background removal or replacement
- Object removal from photos
- Photo restoration (old photos)
- HDR processing
- Black and white conversion
- Selective color editing
- Batch editing (similar images)
Image Packages & Delivery
- Digital download package (10 images)
- Digital download package (25 images)
- Digital download package (50 images)
- Unlimited digital downloads
- High-resolution image files
- Web-optimized image files
- RAW file delivery
- USB drive with all images
- Online gallery (30-day hosting)
- Online gallery (1-year hosting)
- Image download portal
Prints & Physical Products
- Print 4x6 (per print)
- Print 5x7 (per print)
- Print 8x10 (per print)
- Print 11x14 (per print)
- Canvas print 16x20
- Canvas print 24x36
- Metal print
- Acrylic print
- Photo album (20 pages)
- Photo album (40 pages)
- Premium photo book
- Framing service
Specialty Services
- Drone photography (aerial shots)
- Drone videography
- 360-degree photography
- Time-lapse photography
- Stop-motion photography
- Photo booth service (per hour)
- Instant prints at event
- Slideshow creation with music
- Photo book design
- Custom photo editing request
Travel & Expenses
- Travel fee (mileage-based)
- Travel to destination (out of area)
- Accommodation (overnight shoots)
- Assistant photographer fee
- Equipment rental (special lenses)
- Lighting equipment rental
- Location permit fees
- Parking and tolls
Rush & Add-Ons
- Rush editing (24-48 hour delivery)
- Same-day photo delivery
- Additional shooting hour (beyond package)
- Additional edited images (beyond package)
- Extra retouching revisions
- Reprints from past sessions
- File format conversion
- Backup DVD/cloud storage
Best Practices for Photography Invoicing
Follow these proven strategies to get paid faster and build a thriving photography business
Require Deposits for All Shoots
Always request 25-50% upfront before booking any photography session. For weddings, request 50% deposit when contract is signed and final payment 2 weeks before the event. Deposits protect your time, ensure client commitment, and filter out non-serious inquiries. Most professional clients expect this.
Invoice Before Delivering Finals
Send your final invoice immediately after the shoot, before delivering edited images. Many photographers withhold final high-resolution files until full payment is received. This protects you from clients who disappear after getting their photos. Provide low-resolution previews for selection while awaiting payment.
Break Down Packages Clearly
Don't just write "Wedding package - $3,000". Instead list: "8-hour coverage - $2,000", "Engagement session - $400", "50 retouched images - $400", "Online gallery - $200". Itemized invoices help clients understand exactly what they're paying for and reduce disputes about the value.
Document Image Deliverables
Clearly state what clients receive: "250 edited digital images" and "50 fully retouched images". Specify file formats (JPEG, RAW), resolution, and delivery method. This prevents clients from expecting unlimited images or requesting formats not included in your package pricing.
Charge Separately for Editing Time
Invoice shooting time and editing time as separate line items when appropriate. Clients often underestimate post-production work. Showing "Photo editing - 8 hours @ $75/hr" helps them understand that great photos require significant work after the shoot. This educates clients about your full process.
Include Usage Rights Terms
Specify image usage rights on every invoice: "Personal use only" or "Commercial rights included" or "Web use license - 1 year". Clear licensing prevents clients from using images inappropriately and allows you to charge more for extended rights. Protect your creative work legally.
Bill Travel & Expenses Separately
List travel, equipment rentals, and permits as separate line items: "Travel to venue (50 miles) - $75", "Assistant photographer - $200". This shows clients you're charging fairly and helps them understand total project costs. Some photographers add a markup on expenses for handling.
Offer Print Products Post-Session
While you should invoice the session immediately, you can create follow-up invoices for print orders. Many photographers earn significant income from albums and prints ordered after clients see their photos. Send print pricing within the invoice or include a separate product catalog.
Set Clear Delivery Timelines
Include delivery timeframes on invoices: "Edited images delivered within 3 weeks" or "Final album design within 6 weeks". Managing expectations prevents constant "where are my photos" messages. For rush delivery, charge premium rates (1.5-2x normal) and state clearly on invoice.
Use Consistent Numbering
Create an invoice numbering system like "2024-W001" for weddings or "2024-P001" for portraits. Sequential numbering looks professional, helps tracking, and makes tax time easier. Never reuse numbers. Starting at a higher number (1001) can make new photographers appear more established.
Why Photographers Choose Invoice Mama
Move beyond templates and transform your invoicing workflow
Invoice Fast
Create professional invoices in under 2 minutes. Spend more time shooting, less on billing.
Get Paid Quicker
Let clients pay online immediately. Get paid 3x faster than mailing invoices or checks.
Look Professional
Branded invoices with your logo and colors that match the quality of your photography work.
Track All Shoots
See which sessions are paid, pending, or overdue. Never lose track of client payments again.
Mobile Friendly
Create and send invoices from your phone between shoots. Perfect for photographers on the go.
One-Time Fee
Free for first 10 invoices. Then $69 once for unlimited invoices forever. No monthly fees ever.
Ready to upgrade from templates?
Join thousands of professionals who've switched to Invoice Mama for faster, easier invoicing.
No credit card required • First 10 invoices free forever • $69 one-time for unlimited
Templates are great. Automation is better.
Stop filling out the same information over and over. Invoice Mama remembers your details, tracks your clients, and automates the boring stuff so you can focus on your work.
Save 5+ hours every month on invoicing tasks.
What you get with Invoice Mama:
First 10 invoices free • Then $69 once for lifetime unlimited
Frequently Asked Questions
Everything you need to know about photography invoices
Still have questions?
Get in touch with us →More Invoice Templates
Find the perfect template for your industry
Graphic Design Invoice Template
Professional graphic design invoice templates for logo design, branding, and creative services. Bill hourly or per project. Free Excel, PDF, Word downloads.
View TemplateFreelance Invoice Template
Free freelance billing invoice templates. Freelance hourly invoice format for projects and retainers. Excel, PDF, Word downloads.
View TemplateMarketing Invoice Template
Professional marketing invoice templates for agencies and freelancers. Bill campaigns, retainers, and hourly work with ease. Free Excel, PDF, Word downloads.
View Template