For Upholstery Pros

Invoice Template for Upholstery

Stop losing track of fabric costs and labor hours. Our upholstery invoice templates help furniture repair shops, auto upholsterers, and restoration specialists track materials, labor, and delivery charges accurately. Built for furniture reupholstering, automotive interiors, boat upholstery, and commercial repair work.

What is an upholstery invoice template?

An upholstery invoice template is a ready-made bill layout for reupholstery and repair work. You fill in customer details, what was done, fabric and supplies, labor, fees, tax, and what is still owed.

Use it if you run a furniture upholstery shop, auto upholstery, marine seating, or restoration work where materials and labor need to be clear on every job.

Most invoices list item descriptions (piece type and work scope), fabric or leather yardage, foam and padding, labor hours or flat rates, pickup or delivery, deposits, sales tax where required, and balance due.

Free for Upholstery Professionals

Download Your Free Upholstery Invoice Template

Create professional invoices for furniture repair, reupholstering, auto upholstery, and marine work. Track fabric costs, labor hours, materials, and delivery. Perfect for upholstery shops, mobile services, and furniture restoration businesses.

Free

Excel Template

Calculate fabric yardage and labor costs automatically

  • Material cost tracking
  • Labor hour calculations
  • Tax and total formulas
Free

PDF Template

Professional format ready for customer delivery

  • Clean presentation
  • Print-ready layout
  • Email-friendly format
Free

Word Template

Flexible editing for custom job descriptions

  • Add fabric details
  • Custom job notes
  • Easy modifications

Trusted by upholstery professionals โ€ข Track jobs & materials โ€ข Free forever

Everything Upholstery Businesses Need

Built for upholstery professionals who need accurate job tracking

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Fabric & Materials Tracking

Track fabric yardage, foam, batting, and supplies by job. Calculate material costs with markup for accurate pricing.

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Labor & Time Billing

Bill by hour or flat rate per piece. Track stripping, repair, sewing, and installation time separately for transparency.

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Pickup & Delivery

Itemize pickup, delivery, and on-site service charges. Track multiple locations for commercial accounts easily.

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Multiple Formats

Excel for automatic calculations, PDF for professional delivery, Word for custom job descriptions.

How to Use Your Upholstery Invoice Template

Follow these simple steps to create your first invoice

1

Download Format

Choose Excel for calculations, PDF for finished invoices, or Word for customization.

2

Add Business Details

Include shop name, contact info, and business license number.

3

Enter Job Details

Add furniture description, fabric selections, and service type.

4

List Materials & Labor

Itemize fabric yardage, supplies, labor hours, and any additional services.

5

Calculate & Send

Apply taxes and deposits, calculate total, and deliver to customer.

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What to Include in Your Upholstery Invoice

Common upholstery services and materials to bill for.

5

Services

  • Sofa and sectional reupholstering
  • Chair seat and back repair
  • Auto seat recovery and repair
  • Boat seating and cushions
  • Frame repair and spring work
5

Materials & Labor

  • Fabric, leather, or vinyl (per yard)
  • Foam, batting, and padding
  • Springs, webbing, and trim
  • Labor hours (stripping, sewing, installation)
  • Pickup and delivery charges

Example Upholstery Invoice

Sample line items for four dining chair seats. Adjust yardage, rates, and tax to match your shop.

Dining chair seat reupholstery

Four chairs | Customer pickup | Deposit on file

ServiceQtyRateTotal
Reupholster dining chair seats (4)4$95.00 ea$380.00
Fabric (performance weave)6 yd$42.00/yd$252.00
Foam and padding1 lot-$68.00
Labor (strip, sew, install)11.5 hrs$52.00/hr$598.00
Pickup and delivery (local)1-$75.00
Subtotal:$1,373.00
Tax:$109.84
Total:$1,482.84

Notes: Deposit paid: $450.00 (approved fabric). Balance due at delivery: $1,032.84. Fabric dye lot noted on work order.

How Upholstery Work Is Commonly Priced

  • Per piece: flat rate by item (chair, cushion, bench) when scope is predictable.
  • Hourly labor: time for stripping, repair, sewing, and install, often with a minimum.
  • Materials: fabric or leather cost plus a standard markup so ordering and waste are covered.
  • Pickup and delivery: mileage, truck time, or a flat trip fee, listed separately from labor.
  • Deposit before materials: usually collected before you order fabric so cancellations do not eat yardage costs.

Best Practices for Upholstery Invoicing

Proven strategies to get paid properly and avoid disputes.

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Get Deposits Upfront

Collect 50% deposit before ordering fabric. Materials cost money upfront, and deposits protect against cancellations.

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Document Fabric Selection

Always get written approval on fabric choice, color, and pattern. Keep swatches with the job file to prevent disputes.

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Itemize Materials & Labor

List fabric yardage, supplies, and labor hours separately. Transparency helps justify your pricing and shows craftsmanship value. If you also bill auto interior work, the same habit pairs well with a parts-and-labor style layout like our auto repair invoice template.

Why Upholstery Pros Choose Invoice Mama

Move beyond templates and transform your invoicing workflow

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Invoice in Minutes

Save fabric selections and common jobs. Reuse for repeat customers and similar furniture pieces.

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Get Paid Faster

Accept credit cards and online payments. Customers pay immediately instead of writing checks.

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Track All Jobs

See active projects, pending invoices, and payment history in one dashboard.

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Look Professional

Branded invoices help you charge premium rates and compete with larger shops for high-end work.

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Manage Deposits

Track deposits and remaining balances automatically. Never lose track of partial payments.

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Affordable Pricing

Start free, upgrade when ready. Affordable plans unlock unlimited invoices and premium features.

Ready to upgrade from templates?

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No credit card required โ€ข 5 invoices & estimates per month for free

Templates are great. Automation is better.

Stop filling out the same information over and over. Invoice Mama remembers your details, tracks your clients, and automates the boring stuff so you can focus on your work.

Save 5+ hours every month on invoicing tasks.

What you get with Invoice Mama:

Auto-save your business details
Store client information
Track payment status
Send invoices via email
Accept online payments
Automatic payment reminders
Generate tax reports
Mobile app access

Get started for free. No credit card required.

Frequently Asked Questions

Everything you need to know about upholstery & furniture repair invoices

Is the upholstery invoice template really free?

Yes. You can download Excel, PDF, and Word versions with no payment, signup, or trial wall. Use them as-is for fabric, labor, and delivery line items, or copy the structure into your own system.

What should I include on an upholstery invoice?

Include your business and client details, a clear description of each piece and the work done, fabric or leather (name, color, yardage), foam and supplies, labor as hours or a flat per-piece rate, pickup or delivery, any deposit already paid, applicable sales tax, the amount due now, and due date or payment terms.

How should I price upholstery work?

Combine your true material cost (fabric, foam, thread, supplies) with a markup that covers waste and ordering time, then add labor at an hourly rate or a flat price per piece. Wider retail ranges (for example sofas roughly $800-$2,500, chairs roughly $300-$800, auto seats roughly $200-$750 per seat) still depend on fabric grade, frame repair, and difficulty; show those drivers on the invoice so the total makes sense.

Should I require deposits for upholstery jobs?

Yes. A deposit (often around half) before you order fabric locks in the job and covers material cost if the client backs out. State on the invoice how much was paid, what it applies to, and when the remaining balance is due, usually at completion or delivery.

Do I charge sales tax on upholstery services?

Rules vary by state: some tax labor and materials together, others tax mainly materials. Split lines for materials versus labor on your invoice so you can apply tax correctly. Confirm with your state revenue agency; the template still gives you fields for taxable amounts.

Why upgrade to Invoice Mama from templates?

Templates are static files. Invoice Mama lets you save customers and repeat fabric or job setups, see open jobs and paid invoices, send invoices faster, and take online payments so balances after deposits clear sooner, which helps when you are juggling multiple chairs or fleet seat work.

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