Stop losing track of fabric costs and labor hours. Our upholstery invoice templates help furniture repair shops, auto upholsterers, and restoration specialists track materials, labor, and delivery charges accurately. Built for furniture reupholstering, automotive interiors, boat upholstery, and commercial repair work.
An upholstery invoice template is a ready-made bill layout for reupholstery and repair work. You fill in customer details, what was done, fabric and supplies, labor, fees, tax, and what is still owed.
Use it if you run a furniture upholstery shop, auto upholstery, marine seating, or restoration work where materials and labor need to be clear on every job.
Most invoices list item descriptions (piece type and work scope), fabric or leather yardage, foam and padding, labor hours or flat rates, pickup or delivery, deposits, sales tax where required, and balance due.
Create professional invoices for furniture repair, reupholstering, auto upholstery, and marine work. Track fabric costs, labor hours, materials, and delivery. Perfect for upholstery shops, mobile services, and furniture restoration businesses.
Calculate fabric yardage and labor costs automatically
Professional format ready for customer delivery
Flexible editing for custom job descriptions
Trusted by upholstery professionals • Track jobs & materials • Free forever
Built for upholstery professionals who need accurate job tracking
Track fabric yardage, foam, batting, and supplies by job. Calculate material costs with markup for accurate pricing.
Bill by hour or flat rate per piece. Track stripping, repair, sewing, and installation time separately for transparency.
Itemize pickup, delivery, and on-site service charges. Track multiple locations for commercial accounts easily.
Excel for automatic calculations, PDF for professional delivery, Word for custom job descriptions.
Follow these simple steps to create your first invoice
Choose Excel for calculations, PDF for finished invoices, or Word for customization.
Include shop name, contact info, and business license number.
Add furniture description, fabric selections, and service type.
Itemize fabric yardage, supplies, labor hours, and any additional services.
Apply taxes and deposits, calculate total, and deliver to customer.
Want to skip these steps entirely?
With Invoice Mama, your business details are saved once and auto-filled on every invoice. Create invoices in under 2 minutes.
Try Invoice Mama FreeCommon upholstery services and materials to bill for.
Sample line items for four dining chair seats. Adjust yardage, rates, and tax to match your shop.
Four chairs | Customer pickup | Deposit on file
| Service | Qty | Rate | Total |
|---|---|---|---|
| Reupholster dining chair seats (4) | 4 | $95.00 ea | $380.00 |
| Fabric (performance weave) | 6 yd | $42.00/yd | $252.00 |
| Foam and padding | 1 lot | - | $68.00 |
| Labor (strip, sew, install) | 11.5 hrs | $52.00/hr | $598.00 |
| Pickup and delivery (local) | 1 | - | $75.00 |
Notes: Deposit paid: $450.00 (approved fabric). Balance due at delivery: $1,032.84. Fabric dye lot noted on work order.
Proven strategies to get paid properly and avoid disputes.
Collect 50% deposit before ordering fabric. Materials cost money upfront, and deposits protect against cancellations.
Always get written approval on fabric choice, color, and pattern. Keep swatches with the job file to prevent disputes.
List fabric yardage, supplies, and labor hours separately. Transparency helps justify your pricing and shows craftsmanship value. If you also bill auto interior work, the same habit pairs well with a parts-and-labor style layout like our auto repair invoice template.
Move beyond templates and transform your invoicing workflow
Save fabric selections and common jobs. Reuse for repeat customers and similar furniture pieces.
Accept credit cards and online payments. Customers pay immediately instead of writing checks.
See active projects, pending invoices, and payment history in one dashboard.
Branded invoices help you charge premium rates and compete with larger shops for high-end work.
Track deposits and remaining balances automatically. Never lose track of partial payments.
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Everything you need to know about upholstery & furniture repair invoices
Yes. You can download Excel, PDF, and Word versions with no payment, signup, or trial wall. Use them as-is for fabric, labor, and delivery line items, or copy the structure into your own system.
Include your business and client details, a clear description of each piece and the work done, fabric or leather (name, color, yardage), foam and supplies, labor as hours or a flat per-piece rate, pickup or delivery, any deposit already paid, applicable sales tax, the amount due now, and due date or payment terms.
Combine your true material cost (fabric, foam, thread, supplies) with a markup that covers waste and ordering time, then add labor at an hourly rate or a flat price per piece. Wider retail ranges (for example sofas roughly $800-$2,500, chairs roughly $300-$800, auto seats roughly $200-$750 per seat) still depend on fabric grade, frame repair, and difficulty; show those drivers on the invoice so the total makes sense.
Yes. A deposit (often around half) before you order fabric locks in the job and covers material cost if the client backs out. State on the invoice how much was paid, what it applies to, and when the remaining balance is due, usually at completion or delivery.
Rules vary by state: some tax labor and materials together, others tax mainly materials. Split lines for materials versus labor on your invoice so you can apply tax correctly. Confirm with your state revenue agency; the template still gives you fields for taxable amounts.
Templates are static files. Invoice Mama lets you save customers and repeat fabric or job setups, see open jobs and paid invoices, send invoices faster, and take online payments so balances after deposits clear sooner, which helps when you are juggling multiple chairs or fleet seat work.
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