Question 1

How to create an invoice for Airbnb?

Accepted Answer

Download our free Airbnb invoice template in Excel, PDF, or Word format. Add your property name, address, and contact details. Enter the guest information including their name and booking reference number. Specify check-in and check-out dates with the number of nights stayed. List the nightly rate and multiply by nights to get the accommodation charge. Add cleaning fees, service charges, and any extra guest fees as separate line items. Include applicable taxes like occupancy tax or VAT. Calculate the total amount and add your payment terms. Save the invoice with a unique number and email it to your guest. For business travelers, make sure to include all details they need for expense reimbursement.

Question 2

What is the 80 20 rule for Airbnb?

Accepted Answer

The 80/20 rule for Airbnb refers to the principle that 80% of your bookings typically come from 20% of your efforts or listings. This means focusing on the most profitable aspects of your hosting business delivers the best results. In practice, this could mean 20% of your marketing efforts generate 80% of bookings, or 20% of your properties generate 80% of revenue. Apply this by identifying which listings perform best, which guest types book most frequently, and which seasons are most profitable. Focus your energy on optimizing these high-performing areas. For invoicing, this means creating efficient systems for your most common booking scenarios rather then trying to customize everything. Use templates for standard bookings and save time for special cases.

Question 3

Is this Airbnb invoice template completely free?

Accepted Answer

Yes, 100% free to download and use. No email required, no credit card needed, no hidden costs. Available in Excel, PDF, and Word formats. Use it for as many bookings as you need.

Question 4

Can I use this for business traveler invoices?

Accepted Answer

Absolutely. The template includes all fields required by corporate accounting departments: property details, booking dates, itemized charges, tax breakdown, and payment information. Business travelers can submit these invoices for expense reimbursement.

Question 5

What should I include on an Airbnb guest invoice?

Accepted Answer

Include your property name and address, your contact information and tax ID if applicable, guest name and booking reference, check-in and check-out dates with number of nights, nightly accommodation rate, cleaning fee, service charges, extra guest fees if applicable, occupancy taxes or VAT, total amount charged, payment method received, and booking/invoice number for tracking.

Question 6

Do I need to send invoices to Airbnb guests?

Accepted Answer

While Airbnb provides booking confirmations, many business travelers need formal invoices for expense reports. Corporate guests often request invoices with specific details their accounting requires. Sending professional invoices improves guest satisfaction and can lead to better reviews. Invoices also help you maintain accurate records for tax purposes.

Question 7

How do I calculate cleaning fees on the invoice?

Accepted Answer

List cleaning fees as a separate line item below the accommodation charges. Show it as a flat fee per booking, not per night. For example: "Cleaning Fee: $75.00" as one line. This transparency helps guests understand charges and makes invoices clearer for business expense reporting.

Question 8

Should I include taxes on Airbnb invoices?

Accepted Answer

Yes, always show applicable taxes separately. Include occupancy tax, sales tax, VAT, or lodging tax as required in your jurisdiction. Show the tax rate and amount as separate line items. This transparency is required for business expense reporting and helps with your tax compliance.

Question 9

Can I add my property logo to the template?

Accepted Answer

Yes, all formats support adding your logo. In Excel and Word, insert your logo image at the top and resize as needed. In PDF format, use a PDF editor. Adding your logo makes invoices look more professional and builds brand recognition with repeat guests.

Question 10

What payment terms should I use?

Accepted Answer

For Airbnb bookings, mark invoices as "PAID" with the payment date since guests pay through Airbnb before arrival. Include the payment method as "Paid via Airbnb" and add the Airbnb booking reference number. This shows the invoice is for records only, not a payment request.

Free Airbnb Invoice Template

Guest-Ready Format

Automatic Calculations

Tax Compliant

Download Your Free Airbnb Invoice Template

Excel Template

PDF Template

Word Template

Everything You Need for Airbnb Invoicing

Detailed Booking Information

Flexible Fee Structure

Tax & Discount Management

Professional Branding

Multiple Download Formats

Income Tracking

How to Create an Invoice for Airbnb

Download Template

Add Property Details

Enter Guest Information

List Charges

Apply Taxes & Send

Best Practices for Airbnb Hosts

Send Invoices Promptly

Include All Booking Details

Break Down All Fees

Add Your Tax ID

Keep Digital Records

Use Consistent Formatting

Frequently Asked Questions

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