Professional Catering Invoices That Get You Paid Fast
Stop losing money to messy event billing. Our catering invoice templates help you track menu items, guest counts, equipment rentals, and staffing costs with ease. Built specifically for caterers, event food service, and hospitality businesses who needs accurate invoicing for weddings, corporate events, and private parties.
Event-Ready Billing
Track event details, guest counts, menu selections, and timing automatically. Perfect for weddings, corporate catering, and private events of any size.
Per-Person & Package Pricing
Bill per guest with automatic calculations or create event packages. Mix plated dinners, buffets, appetizer service, and bar packages seamlessly in one invoice.
Get Paid Same Day
Accept credit cards and online payments directly. Send invoices immediately after events and receive payment within hours instead of waiting weeks for checks.
Download Your Free Catering Invoice Template
Track menu items, guest counts, equipment rentals, and staffing costs. Perfect for weddings, corporate events, and private parties. Available in Excel, PDF, and Word.
Excel Template
Calculate per-person costs and totals automatically
- Guest count formulas
- Menu item calculations
- Staff & rental tracking
PDF Template
Professional format for clients and event planners
- Event-ready layout
- Client presentation quality
- Easy email delivery
Word Template
Flexible editing for custom menus and packages
- Add custom menu items
- Event-specific details
- Package descriptions
Trusted by catering professionals • Track events & menus • Free forever
Common Event Catering Packages
Pre-built packages make quoting faster and help clients choose.
Cocktail Reception
- 8-10 passed hors d'oeuvres
- Appetizer display
- Beverages
- Service staff
- Setup and cleanup
Ideal For
Corporate receptions, networking events
Plated Dinner
- Choice of 2-3 entrees
- Salad and sides
- Dessert
- Coffee and tea
- Full wait staff
Ideal For
Weddings, galas, formal dinners
Buffet Package
- 2-3 entrees
- Three sides
- Salad
- Dessert
- Buffet attendant
Ideal For
Corporate lunches, casual weddings
Breakfast/Brunch
- Hot breakfast buffet
- Pastries
- Fresh fruit
- Coffee and juice
Ideal For
Corporate meetings, bridal showers
Why Packages Work
Packages simplify decisions and speed up quoting. Clients see clear options with pricing. You can always customize or add à la carte items.
Everything Catering Businesses Need
Built for food service professionals who deserve to get paid properly
Menu & Guest Tracking
Organize by course with per-person pricing. Track guest counts and dietary accommodations.
Equipment & Staffing
Itemize rentals and staff costs. Include setup, service, and breakdown charges.
Payment Management
Track deposits, progress payments, and final balances automatically.
Multiple Formats
Excel for calculations, PDF for clients, Word for customization.
How to Use Your Catering Invoice Template
Follow these simple steps to create your first invoice
Download Format
Choose Excel for calculations, PDF for finals, or Word for customization.
Add Business Info
Include company name, logo, contact info, license, and insurance.
Enter Event Details
Add event date, location, type, guest count, and timing.
List Menu & Services
Itemize menu by course, beverages, rentals, and staffing.
Calculate & Send
Apply taxes, note deposit, calculate balance, and send.
Want to skip these steps entirely?
With Invoice Mama, your business details are saved once and auto-filled on every invoice. Create invoices in under 2 minutes.
Try Invoice Mama FreeWhat to Include in Your Catering Invoice
Common catering services and charges to bill for events.
Best Practices for Catering Invoicing
Proven strategies to get paid on time and build a successful catering business.
Require Event Deposits
Collect 25-50% deposit at booking. Protects against cancellations. Make terms clear in writing.
Get Guest Counts in Writing
Set deadline (7-10 days before) for guaranteed minimums. Bill for minimum or actual, whichever is higher.
Itemize Menus Completely
List every course with descriptions and dietary specs. Prevents misunderstandings and justifies pricing.
Separate Cost Categories
Break invoices into food, beverages, rentals, staffing, fees. Transparency help clients understand costs.
Invoice Promptly
Send final invoice within 24-48 hours. Include deposit paid and balance due. Fast invoicing speeds payment.
Why Catering Professionals Choose Invoice Mama
Move beyond templates and transform your invoicing workflow
Invoice in Minutes
Enter menus once, save clients, reuse for future events.
Get Paid 2x Faster
Accept credit cards and online payments. Improve cash flow.
Track All Events
See upcoming events, invoices, payments, and client history.
Look Professional
Branded invoices help book higher-end events and justify premium pricing.
Manage Payments
Track deposits and balances automatically. Never lose track.
Pay Once, Use Forever
$69 once for unlimited invoices. No monthly fees.
Ready to upgrade from templates?
Join thousands of professionals who've switched to Invoice Mama for faster, easier invoicing.
No credit card required • First 10 invoices free forever • $69 one-time for unlimited
Templates are great. Automation is better.
Stop filling out the same information over and over. Invoice Mama remembers your details, tracks your clients, and automates the boring stuff so you can focus on your work.
Save 5+ hours every month on invoicing tasks.
What you get with Invoice Mama:
First 10 invoices free • Then $69 once for lifetime unlimited
Frequently Asked Questions
Everything you need to know about catering invoices
Still have questions?
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