Free Dental Invoice Template
Professional invoicing templates for dental practices. Whether you run a general dentistry office, orthodontic clinic, or cosmetic dental practice, our templates help you bill accurately for routine cleanings, restorative work, and specialty procedures. Works perfect for solo practitioners and multi-dentist clinics alike.
Download Your Free Dental Invoice Template
Professional invoicing for dentists, dental hygienists, orthodontists, and oral surgeons. Track cleanings, fillings, crowns, root canals, and cosmetic procedures with clear itemization. Available in Excel with automatic calculations, PDF for insurance submissions, and Word for easy customization.
Excel Template
Calculate procedures and treatments automatically
- Procedure code tracking
- Insurance calculations
- Payment history
PDF Template
Professional format for patients
- Email-ready
- Insurance claims
- Clean design
Word Template
Customize for your practice
- Add custom fields
- Practice branding
- Treatment notes
Built for dental practices • Insurance-ready format • Free forever
Everything Your Dental Practice Needs
Complete invoicing features designed for dental professionals
Patient & Insurance Records
Track patient demographics, insurance provider details, policy numbers, and coverage information. Maintain complete billing records for each visit with procedure codes and treatment notes that insurance companies require.
Procedure Code Tracking
Itemize services using standard ADA/CDT codes for insurance submissions. Track cleanings, fillings, extractions, crowns, bridges, root canals, and cosmetic procedures with accurate coding that speeds up claim processing.
Insurance & Payment Plans
Format invoices for insurance claims with all required documentation. Handle patient copays, track insurance payments, and manage payment plans for expensive procedures like implants or orthodontic treatment.
Treatment Documentation
Document tooth numbers, surfaces treated, and treatment details. Include pre-treatment estimates and post-treatment summaries that help patients understand their care and support insurance reimbursement.
Multiple Formats Available
Download in Excel for automatic calculations, PDF for professional delivery to patients and insurers, or Word for easy customization to match your practice needs.
Professional Appearance
Clean, organized design that reflects your practice quality. Add your logo and create consistent invoices that patients trust and insurance companies process quickly.
How to Use Your Dental Invoice Template
Follow these simple steps to create your first invoice
Choose Your Format
Download Excel for calculations, PDF for final versions, or Word for customization.
Add Practice Details
Include practice name, dentist license numbers, address, and tax identification.
Enter Patient Information
Add patient name, insurance details, policy numbers, and coverage information.
List Procedures Performed
Itemize services with procedure codes, tooth numbers, and clear descriptions.
Calculate & Submit
Apply insurance adjustments, calculate patient responsibility, and send for payment.
Want to skip these steps entirely?
With Invoice Mama, your business details are saved once and auto-filled on every invoice. Create invoices in under 2 minutes.
Try Invoice Mama FreeProcedures to Include on Your Dental Invoice
Common items and services you might bill for
Preventive Services
- Routine cleaning (prophylaxis)
- Comprehensive oral examination
- Periodic oral examination
- Limited oral examination
- Dental x-rays (bitewing)
- Panoramic x-ray
- Full mouth x-ray series
- Fluoride treatment
- Dental sealants
- Oral cancer screening
Restorative Procedures
- Amalgam filling (1 surface)
- Amalgam filling (2+ surfaces)
- Composite filling (anterior)
- Composite filling (posterior)
- Crown preparation and placement
- Porcelain crown
- Gold crown
- Temporary crown
- Core buildup
- Post and core
Endodontic Services
- Root canal - anterior tooth
- Root canal - premolar
- Root canal - molar
- Endodontic retreatment
- Apicoectomy (root tip removal)
- Pulpotomy
- Pulpal debridement
Periodontal Services
- Scaling and root planing (per quadrant)
- Periodontal maintenance
- Gingivectomy
- Gum grafting
- Osseous surgery
- Periodontal scaling (full mouth)
Prosthodontic Services
- Complete denture (upper)
- Complete denture (lower)
- Partial denture
- Denture reline
- Denture repair
- Fixed bridge (3 unit)
- Maryland bridge
- Implant crown
Oral Surgery
- Simple tooth extraction
- Surgical tooth extraction
- Wisdom tooth removal
- Impacted tooth removal
- Bone grafting
- Sinus lift
- Dental implant placement
- Biopsy of oral tissue
Orthodontic Services
- Comprehensive orthodontic treatment
- Limited orthodontic treatment
- Braces (traditional metal)
- Ceramic braces
- Clear aligner treatment
- Retainer (removable)
- Retainer (fixed)
- Orthodontic adjustment visit
Cosmetic Dentistry
- Teeth whitening (in-office)
- Take-home whitening kit
- Porcelain veneers
- Composite veneers
- Tooth bonding
- Smile makeover consultation
Emergency Services
- Emergency exam and treatment
- After-hours emergency care
- Pain management
- Temporary filling
- Emergency extraction
Additional Services
- Sedation (nitrous oxide)
- Conscious sedation
- Local anesthesia
- Prescription medication
- Treatment planning consultation
- Second opinion consultation
Best Practices for Dental Invoicing
Professional strategies to help your dental practice get paid promptly while maintaining excellent patient relationships.
Provide Treatment Estimates Upfront
Always give written estimates before starting major procedures. Include procedure codes, anticipated insurance coverage, and estimated patient responsibility. This builds trust and reduces payment disputes.
Use Standard Procedure Codes
Always include ADA/CDT codes on invoices for insurance claims. Accurate coding speeds up claim processing and reduces rejections. Keep your code list updated with annual changes.
Document Insurance Details
Verify insurance coverage before treatment. Record policy numbers, group numbers, coverage limits, and authorization codes. Clear documentation prevents claim denials and speeds up reimbursement.
Accept Multiple Payment Options
Dental bills can be substantial. Accept credit cards, CareCredit, payment plans, and HSA/FSA cards. The easier you make payment, the faster you get paid.
Send Invoices Promptly
Submit insurance claims within 24-48 hours of treatment. Bill patients immediately for their portion. Prompt invoicing speeds up payment and keeps your cash flow healthy.
Track Outstanding Balances
Monitor unpaid invoices and insurance claims closely. Send friendly reminders for patient balances. Follow up on denied or delayed insurance claims immediately.
Why Dentists Choose Invoice Mama
Move beyond templates and transform your invoicing workflow
Save Time Daily
Create invoices in under 60 seconds. Spend more time with patients, less time on paperwork.
Get Paid Faster
Accept payments immediately after treatment. Online payment options for emailed invoices.
Track Patient History
All visits, treatments, and invoices automatically saved. Complete billing records per patient.
Insurance-Ready Format
Invoices formatted for easy insurance submission. Help patients get reimbursed faster.
Professional Appearance
Branded invoices with your practice logo build trust and make you look established.
Affordable Pricing
Start free, upgrade when ready. Affordable plans unlock unlimited invoices and features.
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Templates are great. Automation is better.
Stop filling out the same information over and over. Invoice Mama remembers your details, tracks your clients, and automates the boring stuff so you can focus on your work.
Save 5+ hours every month on invoicing tasks.
What you get with Invoice Mama:
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Frequently Asked Questions
Everything you need to know about dental services invoices
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