Free Veterinary Invoice Template
Professional invoicing templates built for veterinarians, animal clinics, and mobile vet practices. Track wellness exams, surgeries, vaccinations, medications, boarding, grooming, and emergency care. Works perfect for small animal practices, large animal vets, exotic pet specialists and 24-hour emergency hospitals.
Download Your Free Veterinary Invoice Template
Professional invoices for veterinary clinics, mobile vets, and animal hospitals. Track exams, surgeries, medications, boarding, grooming, and emergency services with itemized pricing. Available in Excel with automatic calculations, PDF for email delivery, and Word for easy customization.
Excel Template
Calculate treatments and medications instantly
- Service pricing formulas
- Medication tracking
- Pet visit history
PDF Template
Professional format for pet owners
- Email-ready
- Insurance submission
- Clean design
Word Template
Customize for your practice
- Add custom services
- Clinic branding
- Treatment notes
Built for veterinary practices • Track pet services & medications • Free forever
Everything Your Veterinary Practice Needs
Complete invoicing features designed for animal care professionals
Pet & Owner Records
Track multiple pets per owner with species, breed, age, and medical history. Document vaccination records, prescriptions, and treatment plans. Keep complete records for each patient visit with detailed service notes and follow-up care instructions.
Treatment & Medication Tracking
Itemize examinations, diagnostics, surgeries, medications, and supplies. Track prescription details, dosages, and refill information. Document anesthesia, lab work, x-rays, and specialist referrals with clear pricing for each service rendered.
Insurance & Payment Plans
Format invoices for easy pet insurance submission with itemized codes and treatment details. Accept payment plans for expensive procedures. Track deposits, partial payments and outstanding balances for surgical procedures and long-term treatments.
Emergency & After-Hours
Document emergency visits with time stamps and premium rates. Track after-hours surcharges, weekend rates, and holiday fees. Clear emergency pricing justifies urgent care costs while maintaining client trust and transparency.
Boarding & Grooming Services
Invoice for overnight boarding with daily rates, feeding, medications administered during stay. Include grooming services, nail trims, dental cleanings, and wellness packages. Track check-in and check-out dates with per-day or per-service pricing.
Multiple Formats Available
Download in Excel for automatic tax and total calculations, PDF for professional delivery to clients and insurance companies, or Word for easy customization to match your practice needs and branding requirements.
How to Use Your Veterinary Invoice Template
Follow these simple steps to create your first invoice
Choose Your Format
Download Excel for calculations, PDF for final versions, or Word for customization.
Add Practice Information
Include clinic name, veterinary license, address, phone, and emergency contact.
Enter Pet & Owner Details
Add owner name, contact info, pet name, species, breed, and patient ID number.
List Services & Medications
Itemize exams, treatments, procedures, medications, and supplies with clear pricing.
Calculate & Send
Add applicable taxes, calculate totals, note payment terms, and send via email or print.
Want to skip these steps entirely?
With Invoice Mama, your business details are saved once and auto-filled on every invoice. Create invoices in under 2 minutes.
Try Invoice Mama FreeServices to Include on Your Veterinary Invoice
Common items and services you might bill for
Examinations & Consultations
- Wellness exam / annual checkup
- Sick pet examination
- Emergency examination
- Follow-up visit
- Senior pet exam
- New patient consultation
- Pre-surgical examination
- Post-operative checkup
- Specialist consultation
- Second opinion consultation
Vaccinations & Preventive Care
- Rabies vaccination
- DHPP vaccine (dogs)
- FVRCP vaccine (cats)
- Bordetella vaccine
- Lyme disease vaccine
- Feline leukemia vaccine
- Heartworm prevention
- Flea and tick prevention
- Deworming treatment
Diagnostic Services
- Blood work / CBC panel
- Urinalysis
- Fecal examination
- X-rays / radiographs
- Ultrasound examination
- ECG / cardiac evaluation
- Skin scraping / cytology
- Biopsy and pathology
- Heartworm test
- FeLV / FIV testing
Surgical Procedures
- Spay surgery (ovariohysterectomy)
- Neuter surgery (castration)
- Dental cleaning and extractions
- Mass removal / tumor excision
- Laceration repair / sutures
- Foreign body removal
- Orthopedic surgery
- Emergency surgery
- C-section
- Enucleation (eye removal)
Dental Services
- Dental exam and cleaning
- Tooth extraction
- Dental x-rays
- Periodontal treatment
- Root canal therapy
- Oral mass removal
Medications & Prescriptions
- Antibiotics
- Pain medication
- Anti-inflammatory drugs
- Prescription diet food
- Ear medication
- Eye drops / ointments
- Thyroid medication
- Cardiac medications
- Chemotherapy drugs
- Insulin
Hospitalization & Monitoring
- Hospitalization (per day)
- Intensive care unit (ICU)
- IV fluids and administration
- Oxygen therapy
- Post-surgical monitoring
- Overnight observation
- Emergency stabilization
Boarding & Grooming
- Overnight boarding (per night)
- Medical boarding with treatment
- Daycare services
- Bath and grooming
- Nail trim
- Anal gland expression
- Ear cleaning
Specialty Services
- Microchip implantation
- Euthanasia services
- Cremation arrangements
- Health certificate for travel
- Breeding soundness exam
- Behavioral consultation
- Physical therapy / rehabilitation
- Acupuncture treatment
Emergency Services
- Emergency visit fee
- After-hours surcharge
- Weekend / holiday fee
- Emergency stabilization
- Critical care monitoring
- Emergency surgery premium
Supplies & Materials
- Bandages and wraps
- E-collar (cone)
- Surgical supplies
- IV catheter placement
- Laboratory fees
- Medical waste disposal
Best Practices for Veterinary Invoicing
Professional strategies to help your veterinary practice get paid promptly while maintaining excellent client relationships.
Provide Estimates for Procedures
Always give written estimates before non-emergency procedures, especially surgeries. List anticipated services, medications, and potential complications. This builds trust and reduces payment disputes when clients see the final invoice matching the estimate.
Itemize Services Clearly
Break down charges so pet owners understand what they paid for. Instead of "office visit $250," list "exam $65, blood work $85, x-rays $75, medication $25." Clear itemization helps with insurance claims and reduces questions about pricing.
Accept Multiple Payment Options
Veterinary bills can be unexpected and expensive. Accept credit cards, CareCredit, payment plans, and pet insurance assignment of benefits. The easier you make payment, the faster you get paid and the better your client relationships.
Document Emergency Rates Clearly
Emergency visits cost more due to after-hours availability, emergency staffing, and immediate care requirements. Note the emergency fee and time of service on invoices. Most pet owners understand urgent care costs more.
Include Treatment Notes
Add brief treatment summaries and follow-up care instructions on invoices. This creates a permanent record for clients, helps with insurance submissions, and reduces calls asking "what did the vet say about..."
Make Insurance Submission Easy
Format invoices to include all details insurance companies need: diagnosis codes, itemized treatments, veterinary license, and detailed descriptions. Many clients with pet insurance will pay faster knowing they can get reimbursed easily.
Why Veterinarians Choose Invoice Mama
Move beyond templates and transform your invoicing workflow
Save Time Daily
Create invoices in under 60 seconds. Spend more time caring for animals, less time on paperwork.
Get Paid Immediately
Accept payments on-site before pet owners leave. Online payment options for emailed invoices.
Track Patient History
All visits, treatments, and invoices automatically saved. Complete medical billing records per pet.
Insurance-Ready Format
Invoices formatted for easy pet insurance submission. Help clients get reimbursed faster.
Professional Appearance
Branded invoices with your clinic logo build trust and make your practice look established.
No Monthly Fees
Start free with 10 invoices. Then just $69 once for unlimited lifetime access. No subscriptions.
Ready to upgrade from templates?
Join thousands of professionals who've switched to Invoice Mama for faster, easier invoicing.
No credit card required • First 10 invoices free forever • $69 one-time for unlimited
Templates are great. Automation is better.
Stop filling out the same information over and over. Invoice Mama remembers your details, tracks your clients, and automates the boring stuff so you can focus on your work.
Save 5+ hours every month on invoicing tasks.
What you get with Invoice Mama:
First 10 invoices free • Then $69 once for lifetime unlimited
Frequently Asked Questions
Everything you need to know about veterinary services invoices
Still have questions?
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