Moving Quote Template for Residential & Commercial Relocations
A moving quote template is a structured estimate layout that lists origin and destination, inventory or weight, crew and truck charges, packing, access fees, and valuation so clients see price, scope, and move type in one document.
Send moving company quotes that stand next to van lines and local crews without looking generic. Works for hourly local moves, weight-and-mile interstate pricing, and office relocations where elevator reservations and dock time matter.
Professional Moving Quote Template
Create itemized moving estimates for apartment moves, single-family homes, office relocations, and interstate shipments. Line out crew hours, truck or linehaul charges, packing materials, valuation, storage in transit, and building access fees so residential and commercial clients see the same scope you will run on move day.
Excel Template
Auto-calculate costs and totals
- Built-in pricing formulas
- Room-by-room breakdown
- Distance and fuel-line rows
PDF Template
Send professional quotes instantly
- Print-ready format
- Client-friendly layout
- Mobile-optimized
Word Template
Fully customizable template
- Add your branding
- Modify all sections
- Save as master template
Used by 8,000+ moving companies • Free forever
Everything You Need in a Quote Template
Our templates include all the essential elements for professional quotes
Built for real household and commercial moves
Separate loading and unloading labor, travel time, fuel or linehaul, and equipment. Whether you run a two-person local crew or interstate bookings, the rows match how regulators and customers expect pricing to read.
Inventory and access in one view
Document bedrooms, bulky pieces, pianos or safes, and flights of stairs before you dispatch trucks. Clear inventory notes reduce weight disputes on long-distance jobs and change orders on office moves.
Add-ons without hiding the base price
List packing labor, materials, third-party crating, appliance disconnect, and storage in transit as their own lines. Customers upgrade when they see the numbers instead of a single vague total.
DOT-ready professionalism
Space for USDOT and MC numbers, tariff or order for service references, and valuation choices helps you look compliant next to national van lines when prospects compare moving quotes.
How to Write a Moving Company Quote in 4 Steps
Follow these simple steps to create your first quote
Download the format your office uses daily
Pick Excel when you want formulas for crew hours and mileage, Word when you merge into branded contracts, or PDF when you want a clean read-only copy for email.
Add carrier credentials and customer details
Place your legal business name, USDOT and state license numbers, phone, billing address, and certificate of insurance summary. Pair the quote with the customer name, phone, origin and destination addresses, and requested move date.
Capture scope, inventory, and access conditions
Walk through or video survey room by room. Note elevators, stairs, long carries, shuttle needs, parking rules, and items that need crating or third-party servicing.
Price each charge line and set terms
Build hourly or weight-and-mile totals, add packing and valuation, show deposit and balance rules, validity dates, and cancellation policy. Send the same day and follow up while the lead is hot.
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Try Invoice Mama FreeWhat to Include on a Moving Service Quote
Common items and services you might bill for
Local and regional residential moves
- Hourly labor by crew size (for example two or three movers plus driver)
- Truck fee, fuel surcharge, or shop-to-job travel time
- Minimum hours and billing increment (often one or two hour minimums)
- Packing labor and materials sold per box size or bundle
- Stair flights, long carry past 75 feet, and elevator reservation fees
- Full replacement valuation or released value at stated cents per pound
Interstate and long-distance moves
- Estimated weight or volume from cube sheet or inventory table
- Linehaul charge per hundredweight plus mileage or tariff-based rate
- Origin and destination service charges, impractical operations, or shuttle
- Bulky article fees for pianos, hot tubs, riding mowers, or safes
- Storage in transit daily rate and first-last mile handling
- Fuel surcharge methodology tied to DOT index or flat percentage
Commercial and office relocations
- After-hours or weekend labor multiplier when buildings require it
- Disconnect and reconnect scope for modular furniture or IT crates
- Elevator lockout times, dock fees, and certificate of insurance wording
- Phased move schedule with staged delivery floors or departments
- Debris removal and donation haul-away if included
- Liquidated damages or delay penalties only if legal in your state and contract
Tips for Stronger Moving Estimates
Never skip the live or virtual survey
Phone guesses miss garages, sheds, and tight stair turns. Weight-based interstate pricing depends on an honest inventory; hourly locals still need access photos so your crew hours match the quote.
Spell out valuation, not just "insured"
Released value pays cents per pound unless the customer buys full value protection. Describe options in plain English so you stay aligned with FMCSA disclosure expectations on interstate moves.
Isolate access and seasonal premiums
Urban carry distance, narrow driveways, and peak summer weekends each cost more. Separate lines prevent margin loss and explain why one job pays more than another with similar bedrooms.
Quote storage and delay scenarios up front
When closings slip, customers ask for holdover storage. Showing storage in transit rates early avoids panic pricing later and keeps your warehouse revenue predictable.
Why 8,000+ Movers Use This Quote Template
Move beyond templates and transform your invoicing workflow
Matches how people compare moving companies
Leads want labor, truck, mileage, and packing broken out. This layout answers those comparisons so you stay in the running against franchise brands with polished PDFs.
Fewer day-of billing fights
Written stairs, shuttle, and valuation choices cut "you said it was included" arguments when the crew is on the clock.
Room for regulated interstate details
Interstate moves need clear order for service style notes. Dedicated rows keep weight, pickup and delivery spreads, and charges easier to audit than a one-line total.
Free in three formats
Operations can stay in Excel, sales can send PDF, and owners can lock legal language in Word without rebuilding the sheet every season.
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Frequently Asked Questions
Everything you need to know about moving services quotes
How do you quote a move?
Collect origin and destination addresses, move date, home or office size, inventory of large items, and access notes like stairs or elevators. For local moves, estimate crew size and hours then add truck and fuel. For interstate moves, build a cube sheet or inventory-linked weight, apply your tariff or linehaul rate, then add packing, accessorials, and valuation. Put every charge on the moving quote template so the customer signs the same scope you will perform.
How much should I budget for moving?
Local moves often price by hourly crew and truck size; a two-bedroom local move might land roughly $400-$1,200 depending on hours and market. Interstate moves depend on weight and distance; a medium long-distance shipment frequently ranges from about $2,500-$7,500 before full packing or heavy accessorials. Always add valuation upgrades, storage, and specialty items because they move the total more than the linehaul alone.
What factors affect moving pricing?
Distance, shipment weight or volume, crew size, season and weekend demand, access challenges, packing and materials, fuel surcharges, storage, and valuation all change the price. Commercial jobs add after-hours labor, IT handling, and dock time. Summer peak and end-of-month dates usually cost more than midweek winter dates.
Do movers charge by weight or by the hour?
Interstate and many long-distance moves price by weight or volume using an inventory-derived estimate. Local moves within about fifty miles usually bill hourly per mover and truck, sometimes with a minimum number of hours. Hybrid pricing can appear on regional trips, so label your method on every moving quote.
How much do movers cost per hour?
In many U.S. markets, hourly rates for a licensed crew and truck often fall near $120-$220 for two movers and truck, and higher when you add a third mover, larger truck, or weekend premium. Rates vary by city, season, and union rules, so treat those figures as planning bands and build your own table in the template.
Should I offer binding or non-binding quotes?
Binding quotes lock price to a declared inventory or weight band. Non-binding quotes can adjust on interstate moves within FMCSA limits if actual weight or services change. Locals often use non-binding hourly quotes with stated minimums. Tell customers which type they are signing and what triggers a change order.
How long should a moving quote stay valid?
Most operators set thirty days because fuel, labor, and equipment costs move. Note the expiration on the quote and refresh pricing if the move date slides into peak season.
What information do customers need to provide?
Full addresses with unit and floor, move date or delivery spread, list of rooms and oversized items, flights of stairs, elevator rules, parking permits, prohibited items, and any storage or delivery window constraints.
How do I handle long distance move quotes?
Complete a detailed inventory, convert it to estimated weight, apply linehaul and accessorial schedules, and disclose fuel surcharge rules. Offer binding or not-to-exceed options when your tariff allows so customers understand worst-case totals.
What should be included in a moving estimate?
Include carrier identity and license numbers, customer details, scope of packing, labor and transportation charges, accessorial list, valuation choice, payment schedule, cancellation policy, and delivery window or spread. Attach inventory pages or cube sheets for weight-based moves.
How do I quote commercial office moves differently than residential?
Break out after-hours labor, phased floor plans, IT crate handling, modular furniture disassembly, dock time, and certificate of insurance requirements. Commercial clients often need detailed schedules; show each phase as its own subtotal so facilities managers can approve spend by department.
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