Cleaning Quote Template for Commercial, Office and Residential Services
A cleaning quote template is a reusable estimate layout that lists each task, frequency, and price line so clients know what your house or commercial cleaning service includes before work starts.
Send quotes that read like a scope of work, not a vague price. Perfect for recurring maid routes, nightly office cleaning, and one-time deep or move-out jobs when prospects compare multiple cleaning companies.
Professional Cleaning Service Quote Template
Turn walk-through notes into a clear cleaning estimate clients can sign off on. Use Excel for live totals, Word when you want full layout control, or PDF for a polished one-page quote. The same file works for maid services, office janitorial, medical-adjacent sanitizing, and move-out turnovers.
Excel Template
Smart formulas for instant calculations
- Auto-calculate totals by service type
- Built-in discount formulas
- Service frequency options
PDF Template
Print or email ready quotes
- Professional layout
- Client-ready format
- Mobile-friendly
Word Template
Fully customizable template
- Edit all sections
- Add your branding
- Save as your own
Used by 10,000+ cleaning professionals worldwide • Free forever
Everything You Need in a Quote Template
Our templates include all the essential elements for professional quotes
Built for Real Cleaning Scopes
Line out kitchens, baths, floors, trash, touch points, and specialty requests. Use one cleaning service quote template for studio apartments, suburban homes, professional office suites, or small retail bays.
Flexible Pricing Models
Track hourly crews, per-square-foot math, flat "whole home" bundles, or per-desk office counts. Excel keeps labor, supplies, and markup visible so every cleaning estimate matches how you actually bid.
Packages and Add-On Upsells
Offer maintenance, deep clean, and move-ready tiers, then list optional interior glass, appliance interiors, garage sweep, or post-construction dust-down as priced extras instead of vague "as needed" language.
Recurring Contract Ready
Show weekly, biweekly, and monthly rates side by side with annualized savings. Steady routes are easier to schedule when the quote already reflects frequency-based discounts and scope creep limits.
How to Write a Cleaning Quote in 4 Steps
Follow these simple steps to create your first quote
Pick Excel, Word, or PDF
Start in Excel when you want formulas for square footage, crew hours, and discounts. Choose Word to match your letterhead exactly, or PDF when you only need to drop in numbers and send.
Add Business and Compliance Details
Drop in your legal name, license or registration numbers, insurance summary, and 24-hour contact. Commercial buyers often need COI-ready wording before they can approve a janitorial or office cleaning quote.
Document Scope, Frequency, and Pricing
Mirror the walk-through: list rooms, fixtures, supplies you provide, and any client responsibilities. Tie each block to a rate or hours, note first-visit deep clean premiums, and call out after-hours or weekend multipliers.
Set Terms, Send, and Follow Up
Add quote expiration, deposit rules, cancellation policy, and payment methods. Email the file the same day, then follow up within 24 to 48 hours while the prospect is still comparing cleaning estimates.
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Try Invoice Mama FreeWhat to Include in Your Cleaning Quote
Common items and services you might bill for
Residential Cleaning Services
- Standard maintenance (weekly or biweekly)
- Deep clean with baseboards, vents, and detail dusting
- Move-in or move-out clean with empty cabinets
- Post-renovation dust and sticker removal
- Seasonal spring or fall refresh
- Laundry, linen change, or dish cycle if offered
Commercial Cleaning Services
- Nightly office janitorial (trash, vacuum, restrooms, kitchens)
- Day-porter touch-ups for lobbies and conference rooms
- Retail open/close checklist with glass and fitting rooms
- Medical or dental-adjacent sanitizing with EPA-registered products (per your training)
- Restaurant front-of-house versus limited back-of-house scope
- Warehouse or light industrial break rooms and offices
Add-Ons and Pass-Through Costs
- Interior window or partition glass
- Inside oven, fridge, or pantry reset
- Hard floor auto-scrub or burnishing when not in base scope
- Parking lot litter sweep tied to retail accounts
- Consumables restock fee or mileage beyond service radius
Pricing Factors to Consider
- Square footage, fixture count, or desk density
- Clutter, pets, and current soil level versus maintenance
- Security badging, elevator reservations, or noise rules
- Supplies you furnish versus client-provided products
- Parking, tolls, and minimum labor hours per visit
Tips for Writing Better Cleaning Quotes
Spell Out the Checklist
Replace "whole house clean" with room-by-room tasks. Clients remember what you wrote when something looks missed, so tie each line to observable results.
Publish Exclusions Early
Note ladder work limits, hoarding, biohazard, exterior pressure washing, or carpet extraction unless quoted. Clear boundaries prevent free rework.
Separate Supplies and Labor
When product costs swing (disinfectants, microfiber, HEPA bags), a supply or materials line keeps your hourly rate honest and easier to adjust later.
Protect Margins on First Visits
First cleans almost always run long. Quote a higher initial block or minimum hours, then show the ongoing maintenance price so recurring work still looks attractive.
Why 10,000+ Cleaners Choose This Template
Move beyond templates and transform your invoicing workflow
Reads Like a Professional Bid
Buyers compare multiple vendors. A structured cleaning estimate with line items and terms signals you run a real operation, not a cash-only side gig.
Cuts Admin Time
Reuse the same sections for every property type. Duplicate the file, tweak scope rows, and send instead of rebuilding spreadsheets from scratch.
Reduces Scope Disputes
Written tasks, frequencies, and exclusions give both sides a reference when something is "not clean enough" or out of contract.
Supports Growth Into Commercial
The same layout scales from residential maid routes to facility managers who expect indemnity language, schedules, and measurable KPIs.
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Frequently Asked Questions
Everything you need to know about cleaning services quotes
How do you write a quotation for a cleaning service?
Start with your business details and quote number at the top. List each service you will provide (rooms to clean, specific tasks). Include pricing based on square footage, hourly rate, or flat fee. Add payment terms, how long the quote is valid, and when you can start. Make it clear what is included and what costs extra. Download our free cleaning quote template to get started; it has all the sections you need already laid out.
What is the 80/20 rule house cleaning?
The 80/20 rule means focusing on the 20% of cleaning tasks that make 80% of the visible difference. This includes high-traffic areas like kitchens, bathrooms, floors, and surfaces people touch daily. Instead of deep-cleaning everything, you prioritize what clients notice most. It is especially useful for recurring maintenance cleaning where you maintain clean spaces rather than tackling neglected dirt.
What should be included in a house cleaning estimate?
Include your contact info, service address, date, frequency, and an itemized task list per room. Add pricing method (hourly with not-to-exceed cap, flat rate, or per square foot), supply responsibilities, cancellation policy, and payment terms. Mention whether linens, pets, or security alarms change the scope. Attach photos from the walk-through when quoting remotely.
How do you estimate cleaning time for a new client?
Walk the property or review video with the client narrating trouble spots. Multiply square footage by your minutes-per-100-sq-ft benchmark, then add fixed minutes for kitchens, baths, and floors. Add 15 to 25% buffer on first visits or homes with pets and clutter. Track actual hours after the job and adjust the template so the next cleaning estimate matches reality.
What is the difference between a cleaning estimate and a quote?
An estimate is an educated range or ballpark that can change after you see the home. A quote is a fixed or tightly bounded price for a defined scope. Many residential leads ask for a "free quote"; deliver it as a written document with clear assumptions so you can revise if they add rooms or skip months between visits.
Should I visit the property before quoting?
Yes, whenever possible. Photos and phone descriptions often miss clutter levels, square footage accuracy, and special challenges. An in-person walkthrough takes 15 minutes but prevents underpricing by 30-50%. For clients too far away, ask for video walkthrough of every room plus measurements.
How much should I charge for deep cleaning vs regular cleaning?
Deep cleaning typically costs 50-100% more than regular maintenance cleaning for the same space. A home that takes 3 hours for regular cleaning might take 5-6 hours for deep cleaning. First-time cleans are almost always deep cleans. Once you have deep cleaned a space, maintenance cleaning keeps it that way for less.
What payment terms should I include in my quote?
For one-time jobs, payment due upon completion is standard. For recurring services, you can invoice after each visit, weekly, or monthly. Some cleaners require 50% deposit for large first-time deep cleans. Always state your payment methods (cash, check, Venmo, credit card) and late payment policy upfront.
How do I price commercial cleaning differently than residential?
Commercial usually pays less per square foot but offers larger spaces and consistent schedules. Price by square footage for offices and retail (typically lower rate than homes). Consider frequency - daily cleaning pays less per visit but adds up to more monthly. Commercial often needs liability insurance and bonding, so factor those costs in.
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