# Cleaning Quote Template for Commercial, Office and Residential Services Send quotes that read like a scope of work, not a vague price. Perfect for recurring maid routes, nightly office cleaning, and one-time deep or move-out jobs when prospects compare multiple cleaning companies. Canonical page: https://invoicemama.com/quote-template/cleaning **Industry:** Cleaning Services ## Professional Cleaning Service Quote Template Turn walk-through notes into a clear cleaning estimate clients can sign off on. Use Excel for live totals, Word when you want full layout control, or PDF for a polished one-page quote. The same file works for maid services, office janitorial, medical-adjacent sanitizing, and move-out turnovers. - [Excel](https://mr2.invoicemama.com/quote-templates/excel/cleaning-service-quote-template-3.xlsx) - [Word](https://mr2.invoicemama.com/quote-templates/word/cleaning-service-quote-template-3.docx) - [PDF](https://mr2.invoicemama.com/quote-templates/pdf/cleaning-service-quote-template-3.pdf) ## Related product Need more than a template? Our Cleaning Business Invoice Software tracks multiple properties per customer, auto-fills job details, and accepts payment by card, Venmo, or Zelle. ## Frequently asked questions ### How do you write a quotation for a cleaning service? Start with your business details and quote number at the top. List each service you will provide (rooms to clean, specific tasks). Include pricing based on square footage, hourly rate, or flat fee. Add payment terms, how long the quote is valid, and when you can start. Make it clear what is included and what costs extra. Download our free cleaning quote template to get started; it has all the sections you need already laid out. ### What is the 80/20 rule house cleaning? The 80/20 rule means focusing on the 20% of cleaning tasks that make 80% of the visible difference. This includes high-traffic areas like kitchens, bathrooms, floors, and surfaces people touch daily. Instead of deep-cleaning everything, you prioritize what clients notice most. It is especially useful for recurring maintenance cleaning where you maintain clean spaces rather than tackling neglected dirt. ### What should be included in a house cleaning estimate? Include your contact info, service address, date, frequency, and an itemized task list per room. Add pricing method (hourly with not-to-exceed cap, flat rate, or per square foot), supply responsibilities, cancellation policy, and payment terms. Mention whether linens, pets, or security alarms change the scope. Attach photos from the walk-through when quoting remotely. ### How do you estimate cleaning time for a new client? Walk the property or review video with the client narrating trouble spots. Multiply square footage by your minutes-per-100-sq-ft benchmark, then add fixed minutes for kitchens, baths, and floors. Add 15 to 25% buffer on first visits or homes with pets and clutter. Track actual hours after the job and adjust the template so the next cleaning estimate matches reality. ### What is the difference between a cleaning estimate and a quote? An estimate is an educated range or ballpark that can change after you see the home. A quote is a fixed or tightly bounded price for a defined scope. Many residential leads ask for a "free quote"; deliver it as a written document with clear assumptions so you can revise if they add rooms or skip months between visits. ### Should I visit the property before quoting? Yes, whenever possible. Photos and phone descriptions often miss clutter levels, square footage accuracy, and special challenges. An in-person walkthrough takes 15 minutes but prevents underpricing by 30-50%. For clients too far away, ask for video walkthrough of every room plus measurements. ### How much should I charge for deep cleaning vs regular cleaning? Deep cleaning typically costs 50-100% more than regular maintenance cleaning for the same space. A home that takes 3 hours for regular cleaning might take 5-6 hours for deep cleaning. First-time cleans are almost always deep cleans. Once you have deep cleaned a space, maintenance cleaning keeps it that way for less. ### What payment terms should I include in my quote? For one-time jobs, payment due upon completion is standard. For recurring services, you can invoice after each visit, weekly, or monthly. Some cleaners require 50% deposit for large first-time deep cleans. Always state your payment methods (cash, check, Venmo, credit card) and late payment policy upfront. ### How do I price commercial cleaning differently than residential? Commercial usually pays less per square foot but offers larger spaces and consistent schedules. Price by square footage for offices and retail (typically lower rate than homes). Consider frequency - daily cleaning pays less per visit but adds up to more monthly. Commercial often needs liability insurance and bonding, so factor those costs in. ## Related templates - [janitorial](https://invoicemama.com/quote-template/janitorial) - [housekeeping](https://invoicemama.com/quote-template/housekeeping) - [commercial-cleaning](https://invoicemama.com/quote-template/commercial-cleaning) - [Create this in Invoice Mama](https://app.invoicemama.com/sign-up) --- Invoice Mama is invoicing software for contractors, freelancers, and small businesses. It is not a tax, legal, or accounting firm. For current pricing, use the live pricing page. **More:** [Home](https://invoicemama.com/) - [Pricing](https://invoicemama.com/pricing) - [Guides](https://invoicemama.com/guides) - [Tools](https://invoicemama.com/tools) - [Quote templates hub](https://invoicemama.com/quote-template)