Question 1

Is the roofing invoice template completely free?

Accepted Answer

Yes, you can download our roofing invoice templates in Excel, PDF, and Word formats 100% free. No email required, no credit card, no hidden costs. All templates include roofing-specific fields for materials, labor, disposal, and warranties.

Question 2

What should be included on a roofing invoice?

Accepted Answer

A complete roofing invoice should include: your company name and contractor license number, liability insurance information, client name and property address, invoice number and date, roof measurements (square footage and squares), itemized materials (shingles, underlayment, flashing, vents), labor breakdown by type of work, tear-off and disposal costs, permit fees if applicable, steep slope or complexity charges, subtotal, sales tax, total amount due, payment terms, and warranty information. For insurance claims, include detailed damage descriptions and match the adjuster's estimate format.

Question 3

How do I calculate roofing materials for an invoice?

Accepted Answer

Roofing materials is typically calculated in "squares" (100 square feet). Measure total roof square footage, divide by 100 to get squares, then add 10-15% for waste and cuts. For shingles, convert squares to bundles (typically 3 bundles per square). Show these calculations on your invoice: total square footage, number of squares, bundles needed, and unit prices. This transparency help clients understand material costs.

Question 4

Should I charge separately for tear-off and disposal?

Accepted Answer

Yes, always itemize tear-off labor and disposal costs separately. Tear-off is typically charged per square, and disposal includes dumpster rental plus dump fees (often by ton). Many clients underestimate these costs, so clear documentation prevents disputes. For multi-layer tear-offs, charge additional fees and note the number of layers removed.

Question 5

How do I invoice for insurance claim roofing work?

Accepted Answer

For insurance claims, match your invoice to the adjuster's estimate as closely as possible. Use the same line item descriptions and measurements. List supplemental work (items not in original estimate) separately with detailed explanations and supporting photos. Include your contractor license and insurance information. Many adjusters require specific invoice formats, so ask beforehand.

Question 6

What payment terms should I use for roofing invoices?

Accepted Answer

For most residential roofing jobs, "Due Upon Completion" is standard. For larger projects, request a deposit (25-50%) upfront, with final payment due upon completion. Commercial clients typically expect Net 30 terms. For insurance jobs, payment timing depends on when the claim is approved and paid - communicate this clearly with the homeowner upfront.

Question 7

How do I charge for steep roofs or multi-story buildings?

Accepted Answer

Steep slopes (pitch over 6/12) and multi-story buildings require additional labor time and safety equipment, so premium charges are standard. Typically add 10-25% for steep slopes and charge per story for buildings over 2 stories. Document the roof pitch and building height on your invoice and list complexity charges as separate line items.

Question 8

Should I include warranty information on invoices?

Accepted Answer

Absolutely. Include both manufacturer material warranties (typically 20-50 years for shingles) and your workmanship warranty (commonly 1-10 years). Specify what each warranty covers and any exclusions. This protects you from unreasonable claims while showing clients you stand behind your work. Keep warranty registration records for all major materials.

Question 9

Do I need to include my contractor license on roofing invoices?

Accepted Answer

Yes, most states and municipalities require licensed contractors to display their license number on all invoices, estimates, and contracts. Also include your liability insurance and workers compensation information. This is legally required in most areas and essential for commercial work and insurance claims.

Question 10

How do I bill for emergency roof repairs?

Accepted Answer

Emergency repairs (storm damage, leaks, etc.) typically command premium pricing. Clearly note "Emergency Service" on the invoice and apply your emergency rate (often 1.5x-2x standard rates). Itemize temporary measures (tarps, temporary patches) separately from permanent repairs. Include response time and describe the emergency situation.

Question 11

Should I charge sales tax on roofing services?

Accepted Answer

Tax treatment varies by location. In most US states, roofing labor and materials are taxable, but rates differ. Some jurisdictions tax materials but not labor separately. New construction vs. repairs may be taxed differently. Always check your state and local tax authority requirements or consult an accountant to ensure compliance.

Question 12

How do I invoice for partial roof replacements or repairs?

Accepted Answer

For partial work, clearly specify which sections were repaired or replaced (e.g., "South-facing slope only" or "Garage roof section"). Note if you matched existing materials or used different products. Include square footage of the section worked on. This documentation is especially important for insurance claims and warranty purposes.

Question 13

What should I charge for dumpster and disposal?

Accepted Answer

Dumpster rental typically costs $300-600 for roofing projects (20-30 yard containers). Disposal fees vary by location and weight ($50-150 per ton is common). List dumpster rental and disposal as separate line items. Keep receipts to verify charges if clients question them. Some roofers include disposal in their per-square pricing instead.

Question 14

How do I handle change orders or extra work?

Accepted Answer

When you discover additional work needed (rotten decking, fascia damage, etc.), stop and get written approval before proceeding. Document the issue with photos. Invoice extra work as separate line items with clear descriptions: "Additional plywood decking replacement - 8 sheets due to water damage." Reference approval date or change order number.

Question 15

Should I invoice in paper or digital format?

Accepted Answer

Digital invoices (PDF via email) are faster and more convenient. They create automatic paper trails and are easier for clients to store. However, some older clients or insurance companies prefer paper invoices. Ask the client's preference when booking. Regardless of delivery method, always keep digital copies for your records.

Question 16

Can I customize the roofing invoice template?

Accepted Answer

Yes, our templates are fully customizable. Add your company logo and branding, adjust colors and fonts, add or remove line item categories, include specific material brand names you use, modify payment terms and warranty statements, and customize the layout to match your business style. The Excel and Word versions are especially easy to customize.

Question 17

How do I invoice for gutter installation with roofing work?

Accepted Answer

List gutter and downspout work as separate line items from roofing work. Charge gutters by linear foot, including materials and labor. Specify gutter type (seamless, sectional), material (aluminum, copper), and size (5", 6"). Include downspout quantity, extensions, and gutter guards if installed. This separation helps clients understand the full scope.

Question 18

What if I need to invoice for work completed weeks ago?

Accepted Answer

Send the invoice immediately, even if delayed. Use the actual work completion date as the invoice date. In the notes section, briefly explain the delay if necessary. Most clients will still pay, though it may take longer. Set up a system to invoice within 24-48 hours of completion going forward to maintain healthy cash flow.

Question 19

Should I accept credit cards for roofing payments?

Accepted Answer

Yes, accepting credit cards typically results in 2-3x faster payment despite processing fees (2-3%). Many homeowners prefer to put large roofing projects on cards for rewards points or to spread payments out. Also accept checks, ACH transfers, and financing options. The more payment methods you offer, the faster you get paid.

Question 20

How detailed should my material descriptions be?

Accepted Answer

Be specific about major materials. Instead of "shingles," write "Owens Corning Duration architectural shingles, Estate Gray, 30-year warranty." Include brand names, colors, and specifications. This level of detail helps with insurance claims, warranty tracking, and justifies your material costs. For minor items, general descriptions are fine.

Professional Roofing Invoice Template

Download Free Roofing Invoice Template

Excel Template

PDF Template

Word Template

Everything Roofing Contractors Need

Roofing-Specific Line Items

Material Calculation Tools

Insurance Claim Documentation

Steep Slope & Complexity Charges

Warranty & Guarantee Fields

Multiple Download Formats

Permit & Inspection Tracking

Professional Appearance

How to Use Your Roofing Invoice Template

Choose Your Format

Add Business Information

Enter Project Details

Itemize Materials & Labor

Calculate & Send

What to Include on Your Roofing Invoice

Labor Charges

Roofing Materials - Shingles

Underlayment & Barriers

Flashing & Trim

Ventilation

Fasteners & Adhesives

Tear-Off & Disposal

Deck Repair & Prep

Gutters & Downspouts

Specialty Work

Repairs & Patches

Permits & Inspections

Additional Services

Best Practices for Roofing Invoices

Document Everything with Photos

Break Down Materials vs. Labor

Calculate Materials Accurately

Justify Premium Charges

Include License and Insurance Info

Handle Insurance Claims Properly

Track Warranty Information

Invoice Promptly After Completion

Set Clear Payment Terms

Detail Disposal and Cleanup

Why Roofing Contractors Choose Invoice Mama

Create Invoices in Minutes

Get Paid Faster

Insurance Claim Ready

Track Multiple Projects

Professional Branding

No Monthly Fees

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