Free Pool Service Invoice Template
Professional invoices for pool cleaning, chemical balancing, equipment repair, and maintenance services. Track weekly cleanings, chemical treatments, filter maintenance, and seasonal services in one organized template.
Download Your Free Pool Service Invoice Template
Create professional pool service invoices with chemical tracking, equipment maintenance records, and cleaning service details. Perfect for residential pools, commercial facilities, and seasonal contracts.
Excel Template
Auto-calculate chemical costs and service totals
- Automatic calculations
- Chemical cost tracking
- Service history formulas
PDF Template
Professional invoices ready to send
- Print-ready format
- Email-friendly
- Professional appearance
Word Template
Customize for your pool service business
- Easy editing
- Add custom services
- Brand customization
Trusted by pool service professionals nationwide • Track recurring services • Free forever
Everything Pool Service Businesses Need
Purpose-built invoicing for pool professionals who deserve to get paid for quality service
Chemical Tracking
Document all chemicals used including chlorine, pH adjusters, shock treatments, algaecides, and clarifiers. Track quantities, costs, and water test results so clients understand treatment needs.
Equipment Service Records
Track filter cleanings, pump maintenance, heater repairs, and equipment replacements. Build service history that shows proactive maintenance and justifies professional rates.
Recurring Service Management
Perfect for weekly or bi-weekly pool maintenance routes. Track service dates, show cleaning history, and invoice recurring clients efficiently without starting from scratch every time.
Seasonal Service Options
Separate line items for pool opening, closing, winterization, and spring preparation. Track specialty services like acid washing, tile cleaning, or equipment upgrades with clear pricing.
Multiple Download Formats
Download as Excel for automatic calculations, PDF for professional client delivery, or Word for maximum customization. All formats work for residential and commercial pool service.
Professional Appearance
Clean, organized design that reflects your professionalism. Add your logo, business details, and create consistent branded invoices that help you charge premium rates.
How to Create Your Pool Service Invoice
Follow these simple steps to create your first invoice
Choose Your Format
Download Excel for calculations, PDF for sending to clients, or Word for easy customization.
Add Business Information
Include your company name, contact details, license numbers, and insurance information.
Enter Client & Pool Details
Add client name, service address, pool type, size, and any access instructions or special notes.
List Services & Chemicals
Break down cleaning services, chemicals used, equipment maintenance, and any repairs or upgrades performed.
Calculate & Send
Add applicable taxes, apply any recurring service discounts, and send via email or print for delivery.
Want to skip these steps entirely?
With Invoice Mama, your business details are saved once and auto-filled on every invoice. Create invoices in under 2 minutes.
Try Invoice Mama FreeWhat to Include on Your Pool Service Invoice
Common items and services you might bill for
Weekly Pool Maintenance
- Surface skimming and debris removal
- Vacuuming pool floor and walls
- Brushing walls, steps, and corners
- Emptying skimmer and pump baskets
- Backwashing or cleaning filters
- Water testing and chemical balancing
- Equipment inspection and monitoring
- Pool deck cleanup
Chemical Services
- Chlorine treatment
- Shock treatment
- pH adjustment (acid or base)
- Alkalinity balancing
- Calcium hardness adjustment
- Algaecide application
- Clarifier treatment
- Phosphate remover
- Stabilizer (cyanuric acid)
- Salt cell cleaning (saltwater pools)
Equipment Maintenance
- Filter cleaning (cartridge, sand, or DE)
- Pump basket cleaning
- Pump inspection and lubrication
- Heater inspection and service
- Automatic cleaner maintenance
- Salt cell inspection and cleaning
- Timer and control system check
- Valve operation testing
Seasonal Services
- Spring pool opening
- Fall pool closing/winterization
- Green pool recovery
- Acid washing
- Drain and refill
- Tile cleaning
- Equipment installation
- Liner replacement
Repairs & Upgrades
- Pump repair or replacement
- Filter replacement
- Heater repair
- Plumbing leak repair
- Equipment timer replacement
- Light repair or replacement
- Automatic cleaner repair
- Skimmer or return fitting repair
Additional Fees
- Travel fee (outside service area)
- Emergency service call
- After-hours service
- Heavy debris removal
- Excessive algae treatment
- Chemical delivery surcharge
- Equipment disposal fee
Best Practices for Pool Service Invoicing
Follow these proven strategies to get paid faster and build a successful pool service business.
Invoice Immediately After Service
Send invoices the same day you complete the service. For weekly routes, invoice weekly or monthly on a consistent schedule. Prompt invoicing leads to faster payment and fewer collection issues.
Detail Chemical Treatments
List specific chemicals used with quantities and costs. Include water test results showing pH, chlorine levels, and alkalinity. This transparency helps clients understand treatment needs and justifies chemical charges.
Track Equipment Service History
Note when filters were cleaned, pumps serviced, or equipment inspected. This builds value by showing proactive maintenance and creates documentation if equipment issues arise later.
Photograph Problem Conditions
Take photos of green pools, equipment problems, or heavy debris before service. Attach to invoices to justify premium charges for problem pools and document condition for insurance purposes.
Offer Recurring Service Discounts
Give 5-10% discounts for weekly or bi-weekly contracts. Predictable recurring revenue is worth more then one-time services. Note the discount on invoices so clients see the value.
Set Clear Payment Terms
For one-time services, use "Due Upon Receipt." For recurring clients, invoice weekly or monthly with Net 7-15 terms. Accept multiple payment methods including credit cards for faster payment.
Why Pool Professionals Choose Invoice Mama
Move beyond templates and transform your invoicing workflow
Route Management
Track all your pool service clients, routes, and schedules in one dashboard. Never miss a service or forget to invoice.
Get Paid Same Day
Let clients pay instantly with credit cards or bank transfers. Most pay within hours instead of waiting for checks.
Chemical Cost Tracking
Automatically track chemical costs per client. See which pools are profitable and which need price adjustments.
Professional Branding
Add your logo and brand colors. Stand out from competitors with polished invoices that reflect your professionalism.
Mobile Invoicing
Create and send invoices from your phone at the pool. Update service notes and bill clients immediately after service.
One-Time Payment
Start free with 10 invoices. Upgrade once for $69 - unlimited invoices forever. No monthly subscriptions.
Ready to upgrade from templates?
Join thousands of professionals who've switched to Invoice Mama for faster, easier invoicing.
No credit card required • First 10 invoices free forever • $69 one-time for unlimited
Templates are great. Automation is better.
Stop filling out the same information over and over. Invoice Mama remembers your details, tracks your clients, and automates the boring stuff so you can focus on your work.
Save 5+ hours every month on invoicing tasks.
What you get with Invoice Mama:
First 10 invoices free • Then $69 once for lifetime unlimited
Frequently Asked Questions
Everything you need to know about pool service invoices
Still have questions?
Get in touch with us →More Invoice Templates
Find the perfect template for your industry
Landscaping Invoice Template
Professional landscaping invoice templates for lawn care, design, and maintenance services. Track labor, materials, equipment, and seasonal work. Free Excel, PDF, Word.
View TemplateCleaning Invoice Template
Professional cleaning invoice templates for house cleaners and commercial services. Track hourly rates, supplies, and more. Free Excel, PDF, Word downloads.
View TemplateLawn Care Invoice Template
Professional lawn care invoice templates for mowing, fertilization, aeration and maintenance services. Track weekly visits, seasonal contracts, and get paid faster. Free download in Excel, PDF, Word.
View Template