Question 1

Is it cheaper to repair or replace an appliance?

Accepted Answer

The general rule is if repair costs exceed 50% of a new appliance price, replacement makes more sense. For example, if a new refrigerator costs $1,200 and the repair quote is $700, consider replacing. Also factor in the appliance age. Units over 8-10 years old may have more issues coming. Newer appliances are often more energy efficient too, which saves money long term. Always give customers both options in your quote so they can decide.

Question 2

How much is labor for appliance repair?

Accepted Answer

Labor rates vary by location and appliance type. Most technicians charge a flat diagnostic fee plus hourly labor. Typical hourly rates range from moderate to higher amounts depending on your market. Complex repairs like compressor replacements take 2-4 hours. Simple fixes like replacing a door seal may only need 30 minutes. Many techs use flat-rate pricing for common repairs instead of hourly billing.

Question 3

What should I include in an appliance repair quote?

Accepted Answer

A complete quote includes: your business details and contact info, customer name and address, appliance make, model and serial number, description of the problem found, list of parts needed with costs, labor time and rate, warranty terms for parts and labor, total price, and quote expiration date. Our template includes all these sections ready to fill in.

Question 4

Should I charge a diagnostic fee?

Accepted Answer

Yes, always charge a diagnostic fee. It covers your travel time, expertise, and tools needed to find the problem. Most technicians charge a set fee for diagnostics that gets waived or credited if the customer approves the repair. This filters out customers who want free advice and values your professional knowledge.

Question 5

How long should an appliance repair quote be valid?

Accepted Answer

Most quotes are valid for 14-30 days. Parts prices can change and availability varies, so shorter windows protect your margins. For repairs needing special-order parts, consider 7-14 days. Always clearly state the expiration date on your quote. You can extend if needed but having a deadline encourages customers to decide.

Question 6

How do I price appliance repair parts?

Accepted Answer

Most technicians markup parts 30-50% over wholesale cost. This covers your time sourcing parts, storage, warranty handling, and potential returns. Some prefer to charge parts at cost and build margin into labor rates instead. Either approach works as long as your total job price is competitive and profitable.

Question 7

Can I use this template for commercial appliance repair?

Accepted Answer

Yes, this template works for both residential and commercial jobs. Commercial repairs often involve larger equipment like industrial freezers, commercial ovens, or laundromat machines. You may need to add sections for equipment access requirements, business hours constraints, or maintenance contract terms. The core structure of parts, labor, and warranty remains the same.

Appliance Repair Quote Template

Professional Appliance Repair Quote Template

Excel Template

PDF Template

Word Template

Everything You Need in a Quote Template

All Appliances Covered

Parts and Labor Sections

Auto-Calculate Totals

Professional Look

How to Create an Appliance Repair Quote

Download Your Format

Add Business Info

List Repair Details

Send to Customer

What to Include in Your Quote

Kitchen Appliances

Laundry Equipment

Pricing Components

Tips for Better Appliance Quotes

Diagnose Before Quoting

Include Part Numbers

State Warranty Terms

Add Comparison Option

Why Use This Template

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