Free HVAC Quote Template
Win more heating and cooling contracts with quotes that close deals fast. Whether you're pricing new installations, system replacements, or seasonal maintenance, our templates help you look professional and get paid what you're worth.
Quick Setup
Download and start quoting in under 5 minutes. No account needed.
Smart Pricing
Built-in formulas calculate totals automatically as you add items.
Win More Work
Professional quotes convert 45% better than handwritten ones.
Professional HVAC Quote Template
Create detailed HVAC quotation for installations, repairs, and maintenance in minutes. Perfect for air conditioning, heating systems, and ventilation projects. Our sample quotation for installation of air conditioner includes all elements needed to price accurately and close more deals.
Excel Template
Automatic calculations and pricing
- Auto-calculate labor and materials
- Equipment cost breakdowns
- Service package options
PDF Template
Client-ready professional format
- Print or email instantly
- Mobile-optimized layout
- Professional appearance
Word Template
Fully editable template
- Customize every section
- Add your company branding
- Save custom versions
Trusted by 12,000+ HVAC professionals • Always free
Everything You Need in a Quote Template
Our templates include all the essential elements for professional quotes
All HVAC Services Covered
Use for installations, repairs, maintenance contracts, system replacements, or ductwork. One template handles all your quoting needs.
Equipment & Labor Breakdown
Separate line items for units, materials, labor hours, and permits. Clients see exactly where their money goes.
Multiple System Options
Present good-better-best equipment choices. Let customers pick their comfort level and budget.
Maintenance Package Builder
Include optional service agreements for recurring revenue. Annual contracts stabilize your cash flow year-round.
How to Write a HVAC Quote in 4 Steps
Follow these simple steps to create your first quote
Download Your Preferred Format
Choose Excel for automatic calculations, PDF for immediate sending, or Word for maximum customization.
Add Business Information
Fill in your company details, license numbers, insurance info, and contact information. Professional presentation builds trust.
Detail Services & Equipment
List specific equipment models, tonnage, SEER ratings, labor hours, and materials. Specificity prevents scope creep.
Send & Follow Up Fast
Email or deliver your quote within 24 hours. Speed matters - most clients choose whoever responds first.
Want to skip these steps entirely?
With Invoice Mama, your business details are saved once and auto-filled on every invoice. Create invoices in under 2 minutes.
Try Invoice Mama FreeWhat to Include in Your HVAC Quotation
Common items and services you might bill for
Installation Services
- Central air conditioning system installation
- Furnace replacement and setup
- Heat pump installation (dual-zone or single)
- Ductwork design and installation
- Thermostat upgrade and programming
- Mini-split system installation
Repair & Maintenance
- AC repair and refrigerant recharge
- Furnace cleaning and tune-up
- Blower motor replacement
- Condenser unit repair
- Annual maintenance agreements
- Emergency service calls
Quote Pricing Components
- Equipment costs (unit model and specs)
- Labor hours and hourly rates
- Materials and supplies needed
- Permits and inspection fees
- Removal and disposal of old equipment
- Warranty coverage details
Tips for Better HVAC Quotes
Include Equipment Specifications
List exact model numbers, BTU capacity, SEER ratings, and warranties. Detail prevents customer confusion and protects you from scope disputes.
Offer Tiered Options
Present economy, standard, and premium equipment choices. Most clients pick the middle option, but having choices increases close rates.
Explain Labor Calculations
Break down installation time, number of technicians, and complexity factors. Transparency builds confidence in your pricing.
Add Maintenance Packages
Include optional annual service plans with the quote. Recurring revenue from maintenance keeps your schedule full during slow seasons.
Why HVAC Contractors Choose This Template
Move beyond templates and transform your invoicing workflow
Closes More Contracts
Professional quotes convert 45% better than rough handwritten pricing. First impressions matter when competing against other contractors.
Saves Time Daily
Create detailed quotes in 10 minutes instead of 45. Spend less time on paperwork and more time installing systems.
Prevents Payment Issues
Clear written terms eliminate "I didn't expect that" conversations. Customers know exactly what they're getting and paying for upfront.
Looks Established
Professional templates help you charge premium rates and attract higher-quality clients who value expertise.
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No credit card required • 5 invoices & estimates per month for free
Templates are great. Automation is better.
Stop filling out the same information over and over. Invoice Mama remembers your details, tracks your clients, and automates the boring stuff so you can focus on your work.
Save 5+ hours every month on invoicing tasks.
What you get with Invoice Mama:
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Frequently Asked Questions
Everything you need to know about hvac services invoices
Still have questions?
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